Position Description: Project Controls Manager
Overview: Under the guidance of senior leadership, this position is responsible for providing project controls support across various projects. The role involves leading project control activities for a team of specialists and overseeing all aspects of project and cost controls for diverse initiatives.
Essential Functions:
- Manage and oversee project controls for capital projects.
- Handle cost control, earned value management, budget monitoring, project scheduling, cost estimating, quality reviews, change management, planning, forecasting, and performance reporting.
- Compile, analyze, and report project cost and schedule data to management.
- Produce and maintain project schedules, ensuring proper resource loading.
- Track project deliverables and monitor physical progress.
- Oversee the financial cycle, including vendor purchase orders, cost proposals, change orders, and invoices, while facilitating approvals.
- Establish operating policies and procedures to mitigate risks.
- Contribute to the preparation of annual budgets and multi-year plans.
- Maintain reports to track project finances against budgets.
- Implement document control systems.
- Monitor staff time charged to projects against budgets.
- Conduct internal audits to ensure the accuracy and completeness of records.
- Identify project risks and develop mitigation plans.
- Provide support for project management software, including processing purchase orders and change orders.
- Prepare project status presentations, highlighting key accomplishments and risks.
- Develop customized schedule reports as needed (e.g., two-week look ahead, variance reports).
- Create work breakdown structures.
- Ensure bid documents are prepared for advertisement.
- Maintain logs of contracts, change orders, and purchase orders issued for projects.
- Assist with financial project close-outs.
- Collaborate with other departments to prepare reports and resolve issues.
- Track project milestones and organizational goals.
- Ensure project documentation is stored in compliance with applicable regulations and requirements.
- Perform related tasks as assigned.
Minimum Qualifications:
- Bachelor’s degree in Financial Management, Business Administration, Project Management, or a closely related field, with a minimum of five years of relevant experience. An equivalent combination of ten years of experience and training may substitute for a degree.
Preferred Qualifications:
- Experience in the transportation industry and familiarity with project management software.
Knowledge, Skills, and Abilities:
- Demonstrate leadership qualities, including engagement, effective communication, critical thinking, and teamwork.
- Knowledge of project planning, design, engineering, and construction management methods.
- Understanding of grant funding and award requirements.
- Proven knowledge in scope control and change management.
- Certification in Cost Control (CCC/CCE) or Scheduling (PSP) is a plus.
- Working knowledge of project management software (e.g., Primavera P6, Microsoft Project).
- Proficiency in Microsoft Office Suite (Excel, PowerPoint) and Adobe Suite.
- Experience in setting up and monitoring complex project schedules.
- Ability to work in a fast-paced environment with competing priorities.
- Strong analytical skills to communicate complex data clearly and concisely.
- Establish effective relationships with stakeholders and maintain professionalism.
- Prioritize work effectively and manage individual time efficiently.
- Continuously seek new knowledge and technical expertise.
- Demonstrated experience in various aspects of project controls, accounting, estimating, and reporting.
- Strong interpersonal and organizational skills, with the ability to handle multiple priorities.
- Familiarity with federal, state, and local construction codes and regulations is preferred.
- Ability to communicate clearly with contractors and consultants in high-pressure environments.
