We are seeking an Office Administration Manager to lead and support our administrative operations. This full-time position offers a comprehensive benefits package, including 3 weeks of paid time off, Medical, Dental, and Vision Insurance, LTD, STD, Life Insurance, and 401K.
Job Description:
An Office Administrative Manager provides administrative leadership to the team. The Office Administrative Manager prepares and organizes documentation, leads and attends meetings, manages and provides record-keeping support, and performs office management tasks. The Office Administrative Manager plays a role in many parts of 2IM’s operations, working with other leaders and administrative team members.
Duties and responsibilities:
Some important duties and responsibilities of an Office Administrative Manager include:
- Guides organizational activities and identifies opportunities to improve policies and objectives.
- Manages data, and financial inputs, and prepares client invoices in enterprise resource planning (ERP); reviews sub-consultant invoices and coordinates AR and WIP tracking.
- Prepares and reviews operational reports; supports budget preparation and administrative budget management.
- Coordinates internal and external meetings, prepares agendas and minutes, and ensures follow-up.
- Assists HR with payroll, employee onboarding, policy updates, and fringe benefits coordination.
- Supports administrative and marketing teams with AP, marketing materials, and other tasks.
- Demonstrates business acumen, contributing to profitability and cost control.
- Handles job setup, including ERP entries, folder creation, and Work Order tracking. Processes invoices, manages Change Rate forms and performs other administrative duties as needed.
Skills and qualifications:
For an Office Administrative Manager to be successful in their role they should possess the following skills and qualifications:
- Ability to use a computer, ERP software, the internet, Microsoft Office (Outlook, Word, Excel, PowerPoint), and Adobe Acrobat.
Education and training requirements:
A bachelor’s degree is preferred, or an equivalent combination of education and experience is preferred.
Experience requirements:
Minimum five (5) years related administration experience in a professional services office environment preferred, including at least two (2) years of experience guiding or managing other administrative team members.
Please Note: This position is also available full-time.
