AREA 23, an IPG Health Network Company, is a full-service agency focused on pushing creativity and invention in healthcare marketing to new heights. Its “What If” way of working provides a framework for breakthrough ideas that truly drive innovation and keep clients ahead of industry trends. AREA 23 is consistently recognized with the highest industry awards and honors.
JOB SUMMARY:
The Client Finance Senior Analyst is the day-to-day contact for the financial and operational matters. The Client Finance Senior Analyst interacts regularly with Account Management and Integrated Production teams as well as agencies' shared service center. The Client Finance Senior Analyst must understand and comply with client contracts as they relate to compensation, billing, compliance, financial reporting, reconciliation, and other deliverables. This individual will be introduced to higher level functions such as participating in client calls and revenue reports. The
Client Finance Senior Analyst works independently and actively participates in internal meetings.
ESSENTIAL FUNCTIONS:
Job Management
- Own the job status of each project, coordinate with agency teams to ensure estimates are entered correctly and timely and begin to work with intercompany partners on estimates for jobs.
Billing:
- Coordinate monthly billings with shared service center to ensure billing is completed by the deadline.
Financial Reporting
- Lead tracker meetings with assigned business units regarding the financial status of each client.
Administrative
- Perform administrative duties, coordinate with agency teams and with intercompany partners on ad hoc requests.
JOB DUTIES / RESPONSIBILITIES:
- Manage and review requests for all billable and client non-billable jobs opening, closing, and locking as appropriate
- Own the job status of each project and ensure that when Account Management/Integrated Production request a change in status that Omaha executes swiftly, and reports are updated accordingly
- Communicate job numbers to team members as needed to ensure accurate and prompt timesheet entry.
- Coordinate with agency teams including Account Management, Integrated Production, and Client Finance Managers to ensure estimates are timely and entered correctly, as well as updated as appropriate and approved in the system
- Begin to work with intercompany partners to ensure that estimates are entered onto the job as appropriate and approved in the system to facilitate appropriate tracking and billing for these partner agencies
- Coordinate monthly billings with shared service center to ensure billing is completed by the deadline of each assigned client
- Check invoice for accuracy including but not limited to amount, billing address, and contact information, as well as ensure the integrity of client billing contract requirements
- Monitor and add commentary on a monthly basis on the WIP report
- Ensure that out-of-pocket expenses are being billed timely
- Prepare, update, and analyze trackers weekly to ensure all estimates, actuals, variances, and billing information is pulled in accurately
- Bring any areas of concern to the Client Finance Manager’s attention prior to sharing with Account Management and Integrated Production teams
- Schedule meetings to review according to cadence aligned for each team and be an active participant in these meetings
- Lead the tracker meetings with Account Management and Integrated Production and present financial information in a clear and concise manner showing an understanding of the reports · During tracker meetings, take diligent notes on job statuses and overall financial health of the projects for assigned clients
- Depending on process, responsible for sending recap email to align on updates discussed in meeting
- Analyze and call out to Client Finance Manager and/or Internal Teams if projects are running hot and/or not tracking to benchmark
- Work with the Client Finance Manager to determine appropriate solutions to financial situations that may arise.
- Be a problem solver bringing, not only issues, but proposed solutions to the attention of the Finance Managers and above
- Perform administrative duties involving data entry such as rate card entry, opening jobs, closing jobs, overall job status of projects, running unapproved time reports, and estimate creation/status
- Be a helping hand when ad hoc requests come up for assigned accounts and review with Client Finance Manager prior to submission to client
- Collaborate with other Client Finance Analysts within the group to troubleshoot issues as they occur
- Is well versed in the Vantage system and understands different reports available
- Work with Accounts Receivable team to ensure client payments are timely and align to payment terms within Master Service Agreement
- Follow-up on client purchase orders and client project budget approvals, regularly alerting Client Finance Manager, when necessary, paperwork has not been received
- Ability to work within a team and across departments while meeting and prioritizing multiple daily deadlines
EDUCATION:
- Bachelor’s Degree Accounting and/or Finance (Preferred)
LICENSES & CERTIFICATIONS:
EXPERIENCE:
- 1+ years Working Experience (Required)
KNOWLEDGE, SKILLS, & ABILITIES:
- Microsoft Excel: Knowledge in advanced functions and formulas to perform VLOOKUP, pivot tables, creating charts, graphs, and overall data capture
- Microsoft PowerPoint: Basic knowledge of PowerPoint
- SAP/Business Software: Knowledge of SAP and/or business systems preferred
- Knowledge of Vantage preferred
- Strong communication skills
- Organizational skills
- Teamwork skills
- Presentation skills
- Analytical skills
COMPETENCIES:
- Goal-oriented mindset
- Team-oriented mindset
- Acute attention to detail, with an emphasis on consistency and continuity
- Attentive and shows interest in the subject
- Expresses ideas clearly and accurately
- Detail-oriented
- Consistent
- Dependable
SALARY:
STATEMENT OF UNDERSTANDING:
This Job Description is not a contract of employment but serves as a reference for your mutual understanding of the terms and conditions associated with the position.
Your role may vary from this description, and you may be asked to perform other duties or have additional responsibilities outside of what’s outlined above. If you think that there are elements of this job description that are inaccurate, please speak with your manager and/or HR Partner.
There are three types of Employee Work Arrangements that classify where a person conducts work: In-Office, Hybrid, and Fully Remote. The amount of time an employee spends working virtually versus in person is dictated by their work arrangement classification, the demands of the role, the needs of the agency and their team, and a person’s performance.
This job description is not intended to include modifications consistent with providing a Reasonable Accommodation.
