Administrative Assistant
Oklahoma City, OK
In Office Schedule - $20/hr
Summary
Calculated Hire is looking to hire an Administrative Assistant for a specific section in one of our public sector clients. This is a great opportunity to directly impact the citizens of Oklahoma! This role will be vital in keeping up with transportation initiatives happening around OK State.
Responsibilities:
- Monthly Tracking of ITS Mileage: Responsible for tracking and documenting ITS vehicle mileage on a monthly basis. This includes identifying any discrepancies or shortages inreported mileage and coordinating with drivers to adjust assignments as necessary.
- Assistance with Claims Processing: Assist in filing claims, breaking down necessary documents, and inputting accurate data into the appropriate systems.
- Updating the ITS Budget Sheet: Update the ITS budget sheet bi-weekly, linking various spreadsheets and verifying the accuracy of the data.
- Processing Claims for Vendor Invoices: Manage the processing of claims for payment of invoices from multiple vendors.
- Posting Work Orders and Information in SharePoint: Posting work orders and pertinent information in SharePoint, to ensure proper tracking and filing of all administrative documentation.
Qualifications:
- Proficiency working with Excel
- Experience with Sharepoint is a Huge Plus
- Experience processing or managing claims is a plus
- Comfortable learning and working with multiple systems simultaneously
- 1-3 years of data entry experience preferred.
- On the job training will be provided.
