We are recruiting for an organized Administrative Assistant to join a thriving Real Estate development leader in the Roseville area. Our client offers competitive medical/dental/vision plans, 401(k), PTO, accrued sick leave, 12 paid holidays, and a chance to support a dynamic team. This position is onsite and will report to a collaborative Operations Department Manager. The Administrative Assistant will support the property management department by providing administrative and coordination support to the department staff. Pay: $27/hour.
The ideal candidate will have two years of administrative experience supporting in the construction, property management, or real estate industry, strong customer service and excellent communication skills.
PRIMARY RESPONSIBILITIES:
- Maintain and distribute critical project and other information to various internal departments.
- Answer the phone and act as first point of contact ensuring a high level of customer service is provided.
- Provide general office support to the department including copying, faxing, scanning data, making phone calls, database input.
- Responsible for setting up and managing both electronic and paper filing systems, as well as maintaining company compliance with all applicable record-keeping requirements.
- Manage the flow of information by opening and sorting mail and routine correspondence.
- Administer various contract needs for the department, including preparing bid packets, and drafting of contract documentation for asset preservation and portfolio needs.
- Order and track department supplies.
- Create, monitor, and distribute departmental and interdepartmental team meeting notes, which are generated from verbal discussions.
- Coordinate travel for the department including, making flight, car, hotel, and conference arrangements.
- Maintain department calendars.
- Complete, submit and track expense reports, manage documentation for credit card and expense reimbursement and the processing of invoices for payment including invoice coding/endorsement.
- Provide front desk phone coverage according to the revolving schedule.
- Perform other duties as assigned.
SKILLS & QUALIFICATIONS:
- Minimum 2 years’ experience in an administrative role.
- Associate’s or Bachelor’s degree required.
- Previous administrative experience in a construction/development/real estate, or property management industry is preferred.
- Experience in reporting meeting minutes is a plus.
- Proficient in MS Office (Word, Excel, Outlook).
- Working knowledge of MS Teams, SharePoint, Smartsheet and Yardi is a plus.
- Exceptional verbal and written communication.
- Ability to maintain confidentiality and exercise discretion.
