Position Summary
Provides administrative, financial, procurement, 3rd party claims support to Project
Primary Duties and Responsibilities
- Responsible for new hire process to include new hire paperwork, payroll set up; benefit enrollment maintenance and on-boarding. Coordinate and conduct new employee orientation, ensuring all necessary new hire paperwork is accurate and completed. Responsible for new hire data entry while creating and maintaining all necessary employee records
- Process all employee actions to include transfers, vacations, promotions, merit, bonus, pay adjustments and terminations. Ensure that all necessary documents are received and approved.
- Responsible for the efficient administration of the project by answering telephone calls, greeting visitors and distributing mail. Responds and delegates requests for information.
- Schedules and coordinates meetings, conferences and travel as requested.
- Prepares monthly reports in a timely, accurate manner including but not limited to client required reports, overtime, payroll and SAP reports and work
- Responsible for keying payroll hours and work activities for project employees in a timely and order activity reports.
- Maintain confidential employee files and other project filing including training and license records and vendor insurance certifications.
- Responsible for purchasing supplies, maintaining equipment, rental and vendor contracts, 3rd claims, client deliverable, and Adopt a Highway
- Responsible for the administration of the projects accounts payable and receivable including reconciliation, verification, and distribution.
- Assist in the administration of fleet management system including data entry and invoice review
- Answers the hot phone and manages all inquiries including recording and tracking of all inquiries to ensure all requests are responded to within contract requirements. Dispatch employees to accidents, repairs or other concerns of client or public.
Knowledge, Skills & Abilities
- Ability to work flexibly and willingness to work extensively to meet business needs
- High level of attention to detail, initiative, problem solving, personal organizational and leadership skills.
- Strong organizational, administrative, interpersonal, verbal and written communication skills
- Requires minimum supervision.
- Works well with ambiguity.
- Strong strategic thinking.
- Ability to multi-task and work in a fast-paced environment
Education and Experience
- HS Diploma or GED (Required)
- Minimum 3 to 5 years' experience in office administration / customer relations (Required)
- Excellent knowledge of MS Office, including Word, Excel, Power Point and Outlook (Required)
- Driver's License with good driving record (Required).
- Great communication and interpersonal skills.
- Ability to identify inefficient practices and develop best practice solutions.
- SAP experience strongly preferred
Work Conditions/ Physical Demands
Work Environment
- Working office environment
- Occasional time in the field in heat and cold temperature
- Travel-Occasional
Physical Demands
- Sitting for extended periods of time
- Minimal bending, squatting, stretching
- Must be able to lift up to 20 pounds
The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.
Webber, LLC provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, disability, or status as a Vietnam Era or special disabled veteran in accordance with applicable federal and state laws. Webber, LLC complies with applicable local, state and federal laws governing nondiscrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment, including, but not limited to: hiring, placement, promotion, termination, leaves of absence, compensation, and training.
