Team 360 Staffing is looking for an Office Billing Administrator who will be responsible for managing the day-to-day billing operations within an office, including generating invoices, tracking customer payments, resolving billing discrepancies, maintaining accurate customer account records, and ensuring timely submission of invoices to clients, while adhering to company policies and procedures; often requiring strong attention to detail and proficiency in billing software.
Company:
Team 360 Staffing is a virtual staffing and recruitment firm that offers a myriad of recruitment and talent solutions for our clients. At our core, we are a professional staff augmentation company that delivers quality candidates to our clients within various verticals & industries.
Perks and benefits:
- Medical, dental, and vision insurance.
- After 90 days of service, you have 10 days of accumulative vacation per year. And after 3 years of service, you have 15 days of accumulative vacation per year.
Responsibilities:
- Invoice generation: Creating and sending accurate invoices to clients based on service rendered, including itemized details and proper pricing.
- Payment processing: Recording incoming payments, applying them to corresponding customer accounts, and managing outstanding balances.
- Account management: Maintaining detailed customer accounts, including billing history, payment information, and any outstanding issues.
- Billing data entry: Inputting billing information into the company's billing system, ensuring accuracy and completeness.
- Billing reconciliation: Identifying and resolving discrepancies between billing records and customer payments.
- Customer communication: Answering customer inquiries regarding invoices, payment due dates, and account status.
- Reporting: Generating billing reports for management, including sales analysis and outstanding receivables.
- Compliance: Staying updated on relevant billing regulations and ensuring compliance with company policies.
Required skills:
- Strong attention to detail: Accuracy in data entry and billing calculations is crucial.
- Proficiency in billing software: Familiarity with industry-standard billing systems.
- Excellent communication skills: Ability to interact effectively with customers and internal stakeholders regarding billing issues.
- Numerical aptitude: Comfortable with calculations and managing financial data.
- Organizational skills: Efficiently managing multiple customer accounts and deadlines.
- Basic accounting knowledge: Understanding of fundamental accounting principles related to billing and receivables.
