Job Purpose
The Mail Clerk processes, sorts, and distributes mail and emails. This role also involves completing administrative tasks and maintaining filing systems.
Key Responsibilities:
1. Mail and Email Processing:
- Receive, sort, scan, and distribute incoming mail and emails.
- Route incoming emails to relevant departments (e.g., Accounts Payable, HR, Tax).
- Scan and submit invoices to Accounts Payable using DocuWare.
2. Administrative Tasks:
- Post incoming checks using a remote deposit scanner and software.
- Notify billing and collections coordinators of daily deposits.
- File items in file trays daily.
- Perform general mailroom duties including printing labels, tracking office supplies, and maintaining printers.
- Assist the AP Manager with scanning reports and uploading files.
Essential Personal Attributes
- Level-headed problem solver
- Team player
- Honest and responsible
- Detail-oriented and deadline-focused
- Strong communication skills
Essential Professional Attributes:
- Attention to Detail: Accurately sort and process mail and packages.
- Organizational Skills: Efficiently manage and organize mail and delivery schedules.
- Time Management: Prioritize tasks and manage time effectively to meet deadlines.
- Communication Skills: Communicate clearly and effectively with colleagues and customers.
- Reliability: Dependable in performing duties consistently and accurately.
- Physical Stamina: Ability to handle physical tasks, such as lifting and carrying mail and packages.
- Basic Computer Skills: Familiarity with basic computer functions and mail processing software.
- Customer Service: Provide courteous and helpful service to clients and colleagues.
- Problem-solving skills: Resolve issues related to mail delivery and processing.
- Confidentiality: Maintain the privacy and security of sensitive information.
Qualifications:
- High school diploma or equivalent
- Previous experience in a mailroom or administrative role is a plus
- Basic computer proficiency
