We are looking to recruit a Legal Secretary (Litigation). Join our client, a dynamic mid-sized law firm in the heart of San Francisco that provides a comprehensive range of legal services to businesses, individuals, and organizations.
As a trusted name in the legal community, they specialize in diverse practice areas including corporate law, litigation, real estate, Environmental and Land Use law, employment law, intellectual property. The firm prides itself on delivering personalized attention and innovative legal strategies to meet the unique needs of our clients.
What You Can Expect
- Location – San Francisco, CA (Hybrid)
- Work Type – Full time
This role involves performing a range of advanced secretarial tasks, including preparing legal documents and correspondence, maintaining close communication with attorneys, paralegals, and clients, and upholding confidentiality in all matters.
A litigation secretary will manage complex document filings, support trial preparations, and must possess a solid understanding of court protocols and procedures, including tracking court dates, handling pleadings, and ensuring filing compliance.
Key Responsibilities as aLegal Secretary (Litigation)
- Draft client correspondence and prepare initial pleadings with minimal oversight.
- Perform diverse clerical tasks requiring familiarity with legal procedures and terminology.
- Maintain attorney schedules, coordinate travel, and process incoming communications.
- Exercise discretion and sound judgment in client interactions.
- Enter attorney time records, prepare expense reports, and organize meetings.
- Recommend procedural improvements as necessary.
- Provide team support, administrative assistance, and handle overflow tasks as needed.
Core Competencies
- Ability to work independently with minimal supervision.
- Strong attention to detail, professional demeanor, reliability, and organization.
- Excellent communication skills and commitment to confidentiality.
- Proficient in Microsoft Office Suite, e-filing systems, and court protocols.
- Ability to type 60 wpm, transcribe messages, and proofread for accuracy.
- Effective multitasking and problem-solving abilities, especially under tight deadlines.
- Self-motivated with strong organizational skills and willingness to assist team members.
Requirements
- Expert knowledge of court protocols and filing requirements.
- Minimum of seven years of litigation experience in a law firm.
- High school diploma or equivalent.
Why Apply?
- A collegial, efficient midsize firm environment
- Opportunities to work with exceptional attorneys and sophisticated clients
- Competitive compensation and comprehensive benefitsOvertime pay for all hours over 35 per week.
If you’re looking to advance your legal career with a reputable firm in San Francisco, we encourage you to apply.
