As the right hand to this leadership team, the Executive Assistant takes charge with practical finesse. Tasked with juggling the intricate details of administrative intricacies, this role is the backbone that keeps the executive machinery well-oiled. From calendar mastery to navigating the logistical maze of travel plans, you are the pragmatic powerhouse ensuring efficiency at every turn. In the world of executive affairs, this position is the steady hand that turns chaos into streamlined productivity, minus unnecessary frills.
Now is the time to join this prominent financial firm where you will have the right balance of challenging work and work/life integration.
Responsibilities
- Support 2 Partners, Principal, and 3 Vice Presidents.
- Coordinate calls and meetings (internal and external) and send out corresponding calendar invitations.
- Set up conference calls, video conferencing, and projector equipment, and book conference rooms for events and meetings.
- Prepare conference rooms for meetings, as well as the breakdown of room post-meeting.
- Maintain multiple calendars and intense email traffic, responding promptly.
- Book heavy domestic and international travel arrangements (flights, hotels, ground transport) and detailed travel itineraries.
- Track business expenses and receipts, log and prepare expense reports.
- Create and maintain documents in PowerPoint, Excel, and Word.
- Provide backup assistance to other team EAs as needed.
- Support the reception area (answering phones/seating guests) as needed.
Ideal Experience
- Bachelor’s Degree
- 5+ years of experience in a professional office environment is required, financial services are preferred.
- Experience with Concur for travel and expenses is preferred.
- Experience with Outlook is required.
- Experience with Salesforce preferred.
- Ability to treat sensitive/confidential information with appropriate discretion.
- Strong sense of urgency, adaptability, flexibility, and resourcefulness.
- Exceptional Microsoft Office Suite capabilities.
- Strong written and verbal communication skills and attention to detail.
- Highly self‐motivated and self-starter.
- Flexibility to operate in a constantly evolving and fast-paced environment.
- Excellent time management skills and ability to multi-task and prioritize work.
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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.
