NextSense is a consumer health and wellness startup using clinically-validated sensor technology to restore energy, joy, and purpose to daily life. Based in Mountain View, CA, the company has developed a biosensing smartbud platform for enhancing sleep at night and energy throughout the day.
About the Role
We are seeking a motivated and organized Office Manager / Executive Admin to join our team at NextSense. This entry-level position is ideal for recent graduates with a bachelor’s degree who are eager to start their career in a dynamic startup environment. You will support our CEO and ensure the smooth operation of our office, contributing to the overall efficiency and success of the company. This role has lots of opportunity to grow in responsibility in the domains of HR, Finance and Operations.
Key Responsibilities
- Provide administrative support to the CEO, including managing calendars, scheduling meetings, monitoring social channels, and coordinating travel arrangements and filing expense reports.
- Organize the office & lab equipment, keep track of inventory of critical technical components and order replacements as necessary, and ensure well-being snacks are stocked and the employee rest area is clean
- Guard and nurture the NextSense culture by building relationships with everyone, soliciting feedback on what’s working, and find ways to amplify and grow company culture.
- Beta test NextSense products and provide feedback to Product, organize internal product testing and ensure all employees are testing the product.
- Handle logistics around team huddles, take notes at designated meetings, track action items for the CEO. Willingness to travel as needed for key meetings and handle logistics while traveling.
- Coordinate company events and meetings, ensuring all logistics are handled effectively when hosting partners and investors.
- Support cross-functional teams to deliver innovative solutions.
- Maintain a high standard of quality and ensure all deliverables meet deadlines.
- Drive continuous improvement in our processes and office operations.
Qualifications
- Bachelor’s degree from an accredited institution.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to problem-solve, manage multiple tasks and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with efficient systems for organization and task management.
- Ability to adapt and thrive in a fast-paced, dynamic startup environment.
- Previous internships or related experience is a plus, but not required.
Company Culture and Values
At NextSense, we value hard work, but we also believe in enjoying the journey. Our fast-paced environment is balanced with a fun and collaborative atmosphere, fostering innovation and creativity. We are hands-on, often wearing multiple hats to drive our mission forward. There is ample room for professional growth, with opportunities to learn, take on new challenges, and make a significant impact.
Our culture proceeds from our core values: Conviction, Connection, Curiosity, Compassion, Candor, and Co-Founder Mentality.
Benefits and Perks
- Competitive salary + stock options
- Comprehensive health insurance
- A supportive and collaborative work environment
- The chance to make a significant impact in a rapidly growing startup
Application Process
Our application process is designed to ensure the best fit for both the candidate and NextSense. It includes:
- Submission of your resume and cover letter.
- Initial screening interview.
- 2-4 interviews with various team members.
- A take-home assignment to assess your skills and fit for the role.
