The Billing Coordinator will be responsible for the complete processing of monthly billings for their assigned team and the submission of both electronic and non-electronic invoices ensuring compliance with client billing guidelines. The Billing Coordinator will be required to assist the Collections department regarding invoicing and client communication.
ESSENTIAL FUNCTIONS
- Run conflict checks
- Open new files in the accounting system
- Run WIP reports and pre-bills, distribute monthly
- Perform narrative and numeric adjustments to all pre-bills
- Finalize pre-bills in the accounting system and submit for electronic or non-electronic payment
- Rectify all electronic bill-related rejections, ensure full submission of all invoices on a monthly basis
- Assist the CFO, Billing Coordinators, and Collections Department as needed
- Additional duties as assigned by the CFO
KNOWLEDGE, SKILLS AND ABILITIES
- Prior experience with legal billing and legal electronic billing required
- Exercise confidentiality and discretion when handling sensitive data, information, and situations
- Must be detail-oriented and have the ability to work well within a deadline-driven environment
- Top-notch organizational skills with the ability to manage competing demands and priorities
- Ability to extract, compile, and analyze data for management reporting
- Ability to work autonomously and within a team environment
- Must be able to exercise excellent judgment and know when to consult with appropriate individuals
- Ability to communicate concisely and professionally at all times
- Positive personality, “can-do” attitude, and professional demeanor
- Proficiency in Microsoft Office required (Excel, Word, and Outlook). Ability to use Excel to sort, filter, and analyze data is required
EDUCATION AND EXPERIENCE
- College degree preferred
- FIVE plus years of billing experience in a legal or professional services firm
- Knowledge of Aderant legal billing software preferred
BENEFITS
- Medical, dental and vision insurance
- Employer-paid life, short term and long term disability insurance
- 401(k) plan with employer match
- Voluntary Short Term Disability, Life, AD&D, Group Accident, Hospital Indemnity, Critical Illness Insurance
- FSA and FSA Dependent Care
- Employee Assistant Program
- Employee Referral Bonus
- Paid time off
- Paid holidays
