Mission:
The Procurement Assistant is responsible for providing accurate, timely, and efficient support to the procurement team by ensuring seamless data entry, precise purchase order management, and effective vendor coordination. By upholding data integrity and contributing to streamlined procurement processes, this role enables the company to maintain budget integrity, meet project timelines, and drive continuous improvement in procurement operations. The Procurement Assistant plays a critical role in fostering organization-wide efficiency, transparency, and accountability within the supply chain.
Key Responsibilities:
- Execute Purchase Orders (POs): Oversee the daily processing of POs in Spectrum ViewPoint ERP system. Enter POs with high accuracy, verifying details like unit prices, quantities, delivery times, and quality specifications. Complete each PO within 1-2 business days of material reservation to maintain budget integrity and support monthly financial projections. Update the GoFormz Material and Equipment Requisition Log and ensure completed POs are distributed to the vendor and project teams. Organize all supporting documentation in the shared drive for centralized access. Primary tools include the GoFormz MER Log, Jefferson Job/PO Folders, PO Data Loader, and Spectrum PO Entry.
- Execute Purchase Order Revisions: Conduct daily reviews and updates for PO revision requests, managing changes to line items, quantities, prices, and material descriptions. Enter all adjustments meticulously into the ERP to ensure accuracy and reflect current project requirements.
- Facilitate New Vendor Set Up: Support the onboarding of new vendors by working with accounts payable, as needed, to facilitate timely setup. Verify vendor information for accuracy and completeness to avoid delays in issuing purchase orders.
- Report Generation and Distribution: Generate and distribute periodic reports related to requisitions, purchase orders, proof of delivery, and invoicing activities. These reports assist in evaluating key performance metrics and are shared with the procurement or project teams for analysis.
- Continuous Improvement: Meet department OKRs and champion process improvements to increase efficiency and reduce costs. Identify and implement best practices in procurement administration processes.
Additional Job Duties:
- Support Procurement Coordinator: Occasionally provide additional administrative support.
- Perform Additional Duties: The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.
Skills, Qualifications and Requirements:
- High school diploma or equivalent; an associate degree or relevant certification in business, procurement, or supply chain management is a plus.
- 1-2 years of experience in a data entry, procurement, or administrative role, preferably in a procurement or supply chain setting. Familiarity with ERP systems is a plus.
- Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.).
- Maintaining confidentiality with sensitive financial or vendor information.
Pay Range: $18.00 – $25.00 an hour. Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills and experience. The total compensation package for this position may also include other elements dependent on the position offered.
A-C Electric Company is an Equal Opportunity Employer, women, veterans and minorities are encouraged to apply.
