As a Workplace Experience Coordinator at OrangePeople, you will be the key driver of a positive, productive, and welcoming environment for all employees and visitors. In this role, you’ll support day-to-day office operations, enhance workplace culture, and ensure that the office experience aligns with OrangePeople's values. By coordinating events, managing facilities, and facilitating communication, you will play a critical role in fostering an engaging and inspiring atmosphere.
In the Workplace Experience Coordinator position, you will directly perform business unit-centered Workplace Experience functions for us. In addition, you will work on initiatives across other offices via partnerships with team members at those offices, with occasional travel possible (less than 1%). You will be a self-starter and will work closely and collaboratively with internal stakeholders across the DE&E Technology Team and partner organizations such as Security, Safety, Enterprise Tech, HR, and Corporate Real Estate. The ideal candidate is a self-starter with strong communication and organization skills, excellent attention to detail and accuracy, and the ability to concurrently manage multiple workstreams and projects.
Daily responsibilities include but aren’t limited to:
- Office/desk move planning and carry-through oversight in partnership with corporate teams such as Corporate Real Estate, Move Services, and Facilities.
- Daily management and care of our spaces and team member needs pertain to the physical office space (i.e. conference rooms, kitchens, furniture, common spaces, signage updates, overarching technologies needed within the space).
- Inventorying, ordering, and stocking of any kitchen or office supplies as well as snack programs.
- Processing expenses and ordering equipment/supplies 2-way communication with the team members at assigned locations including compiling internal communications such as written memos & helping to maintain process documentation 1st line of contact for onsite team members.
- Identification of opportunities for improvement and increased efficiency.
- Serve as a business partner to internal key stakeholders across our DE&ET organization about space management of the assigned space.
- Partnership with security on team member access to facilities.
- Partnership with teams and HR on equipment and seating needs for new hires.
- Serve as a crisis management representative for our team.
- Location data and records validation/upkeep.
- Documentation and justification for any new space or space alteration needs.
Basic Qualifications:
- In addition to contributing to the success of the physical office location, you will ensure an exceptional onsite employee experience by coordinating bodies of work across the team / our portions of the location such as:
- Planning special events including special holiday projects and team-building events.
- Assisting in preparing for major meetings, all hands, and training sessions.
- Drive human-centered touch points & resources in an ever-evolving ecosystem for everything work-space related that impacts our employees’ ability to do their best work and get the most out of our in-office workspace.
Required Education:
- College degree preferred.
Skills:
- Must be experienced in MS Office Suite.
- Customer Service Focused.
- 3-5 years of work experience in space management, facilities, asset management, operations, or events planning.
- Someone with more customer service interactions from all walks of life would be more suitable for the role than someone with technical experience.
- Ideally, someone who has worked within a large corporate environment supporting high-level management down to the administrative staff.
- Keynote & Airtable are ideal but not required.
- Ideal to have experience working for a large corporate enterprise.
Benefits:
- 401(k).
- Dental Insurance.
- Health insurance.
- Vision insurance.
- We are an equal opportunity employer and value diversity, equality, inclusion, and respect for people.
- The salary will be determined based on several factors including, but not limited to, location, relevant education, qualifications, experience, technical skills, and business needs.
Additional Responsibilities:
- Participate in OrangePeople monthly team meetings, and participate in team-building efforts.
- Contribute to OrangePeople technical discussions, peer reviews, etc.
- Contribute content and collaborate via the OP-Wiki/Knowledge Base.
- Provide status reports to OP Account Management as requested.
About us:
OrangePeople is an Enterprise Architecture and Project Management solutions company. Our most valuable asset is our people: dynamic, creative thinkers, who are passionate about doing quality work. As a member of the OrangePeople team, you will have access to industry-leading consulting practices, strategies & and technologies, innovative training & and education. An ideal Orange Person is a technology leader with a proven track record of technical achievements and a strong process/methodology orientation.
