As the Office/Administrative Assistant with this financial services firm, you will be responsible for providing superior customer service and administrative support in a busy, client-facing work environment. This company has an exceptional culture and seeks a professional and personable individual to assist with general office duties such as providing reception coverage, assisting with catering requests and managing scheduling and office inventory. The successful candidate is someone with excellent interpersonal and teamwork skills along with time management. Recent graduates with strong internships and professionals with at least one year of customer service experience are encouraged to apply!
About the Job:
- Answer, route and trouble-shoot inbound phone and email correspondence.
- Provide a welcoming, assistive experience to incoming guests, clients, and staff.
- Assist with catering, vendor selection and communication, and set up/take down of conference rooms.
- Support staff with administrative work and projects as requested.
- Work closely with building management for operational assistance and office upkeep.
- Oversee the mail, package and delivery process and ensure the office supplies and inventory management is monitored and stocked appropriately.
About the Culture:
- Exposure to working for a large, global financial services firm.
- Employees who are dedicated to volunteering and giving back to their community.
- This opportunity is temporary-to-hire.
About You:
- Welcoming. You provide exceptional customer service and enjoy working with others; candidates with hospitality, retail or similar work experience are encouraged to apply.
- Committed. You are dependable and never let tasks fall through the cracks.
- Professional. You have excellent written and verbal communication skills.
- Tech savvy. Strong working knowledge of Microsoft Word, Excel, and Outlook is required.
- Doer. You enjoy going above and beyond, always aiming to deliver exceptional support when needed.
- Polished. You will make a great impression representing the company to the public.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
