Actalent Corporate has immediate openings for Time & Expense / Payroll Associates at our Jacksonville, FL Corporate office!
Schedule:
- Internal | Permanent
- Full Time | Monday - Friday | 8:00 AM - 5:00 PM
- Hybrid | 4 days in-office, 1 day remote
Compensation / Benefits:
- Hourly Rate: $20.19 per hr ($42,000 annually)
- Bonus Potential: $333 monthly (up to $4,000 annually)
- Benefits: Medical, Dental, Vision, Prescription, 401(k), PTO (20 days + 6 Holidays), Profit Sharing, etc.
Job Summary
The Time and Expense Operations / Payroll Associate is responsible for the processing and management of the Time Capture and Expense activities with an overall focus on data collection, data integrity and customer service while representing professionalism within all relationships.
Key Responsibilities
Time processing and adjustments
- Provide world class customer service in every interaction to ensure a quality employee experience
- Perform collection of timecards and record of time data in the payroll system
- Monitor time (regular, overtime & other hours) and attendance against timesheet data and time entry system to ensure correct submissions for the payroll system
- Run reports to identify missing timecard information and/or variances; work with contractor to validate and correct timecards
- Confirm all compliance requirements are met to process payment; request missing requirements in order to process payment through payroll system
- Communicate with clients and contractors to obtain approved timecards and expense documents.
- Manage time adjustment process (in case of time errors), including completion of required documentation, updates in the system and communications with impacted stakeholders
- Manage and track personal time off (PTO),absence etc.; manage related documentation and system updates
Expense processing and adjustments
- Collect expense forms and record expense information into payroll system
- Track contractor expense reports and ensure accurate matching with claimable receipts
- Execute expense report adjustments in payroll system
Audit activities and issue resolution
- Support issue resolution with regards to the TCE process with a goal of ensuring customer satisfaction and timely resolution, including working closely with the field office to communicate required activities that need to happen in the field, and interacting with contractor for the required follow-ups
- Validate time & attendance against timesheet data and invoice where required
- Promptly escalate complex time and expense related inquires and issues to TCE Supervisor for resolution
- Validate payment against expense forms, receipt back up and client & regulatory requirements.
- Manage timecard and billing audit and collection (including contacting contractors and/or clients for missing timecards) in PeopleSoft and Time Central
- Start , Finish entry and Data entry
- Enter all starts (new hire and rehire) for assigned field offices within 24 hours of confirmed start date or finish.
- Audit New Starts report and partner with field office to confirm accuracy
- Process finishes according to state specific requirements to ensure compliance
- Assist with data entry of personal data updates, direct deposit, position changes including rates and end dates
Competencies
- Ability to prioritize, organize, problem solve and meet deadlines and goals
- Ability to communicate effectively and provide follow up
- Capability of working in a team oriented environment that is fair, open and honest
- Thorough knowledge of business policies and human resource practices
- Excellent written/oral communication and interpersonal skills
- Strong decision making ability
- Integrity and ability to maintain confidentiality and personal credibility
- Ability to tackle complex issues and develop innovative, practical solutions
- Understanding of the Allegis organization; context, complexity, dynamics, key issues and drivers
- Understanding how information impacts the operating company and how data will be used to support operating company decisions
- Action and detail oriented; able to prioritize while handling multiple tasks
Qualifications
- 2 + years' experience in a customer service related position
- Associates degree or two years of applicable experience in customer service
- BA/BS degree in Human Resources, Business, and Accounting preferred
Personal Attributes
- Natural team player
- Confidential and diplomatic
- Self-starter/initiator
- Critical thinker
- Seeks growth and self-improvement
- Flexible
- Resilient/composed
- Self-aware
- Ability to prioritize, organize, problem solve and meet deadlines and goals
- Ability to communicate effectively and provide follow up
- Ability to build strong partnerships with all internal customers, both in their own office and from a distance
- Understanding how information impacts the operating company and how data will be used to support operating company decisions
- Action and detail oriented; able to prioritize while handling multiple tasks
About Actalent
With global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021.
Our Culture
The Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by:
- Bringing their best selves to work every day in terms of caring, competitive spirit and character
- Leading by example and working with purpose and pride
- Committing to fostering an inclusive and safe workplace where everyone can be their authentic selves
Our Commitment
Actalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups.
- Actalent PRIDE
- Empowered Women at Actalent
- BIPOC
- Military and First Responder
- Strong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships)
Our Corporate Social Responsibility Strategic Partnerships
We form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants. See below for a list of current strategic partners:
- BEYA – Black Engineer of the Year Awards
- SHPE – Society of Hispanic Professional Engineers
- Women of Color Stem Conference
- Linkage’s Women in Leadership Institute
- Girlstart
- SAE Foundation
- SMASH
- National Urban League
- SASE – Society of Asian Scientists and Engineers
Allegis Group Foundation
The Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities? Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program.
Check out our Instagram and LinkedIn to see what it’s like to be part of our team: instagram.com/weareactalent | https://www.linkedin.com/company/actalentservices
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