A company that is inventing sustainable materials and solving the environmental impacts of new products before they happen is looking for a Personal Assistant to the CEO/Founder. The role is primarily remote and requires travel to the homes of the principal in Lake Tahoe, Santa Barbara and LA. The role is 80% personal and 20% executive assistant duties. The amount of travel is 25% - 40% of the time.
- Manage and coordinate personal and family schedules, including appointments, events, and activities.
- Travel coordination: book personal travel arrangements (private jet, car service), manage itineraries, and ensure smooth arrivals at multiple residences (Palo Alto, Reno, Southern California).
- Liaise with household staff (e.g., nannies) to ensure seamless family support.
- Prepare homes in advance of the principal’s arrival (grocery shopping, home setup).
- Troubleshoot personal and household matters, ensuring all needs are met proactively and efficiently.
- Provide around-the-clock availability for urgent needs or changes.
Executive Tasks (20%):
- Collaborate with the principal’s Executive Assistant to manage calendar appointments and business travel.
- Coordinate business-related meetings and support light executive administrative tasks.
- Assist with travel logistics, including occasional travel to set up accommodations for business or personal trips.
- Handle special projects and ad-hoc requests as needed.
Key Qualifications:
- Minimum of 10 years of experience as an Executive or Personal Assistant, ideally supporting high-net-worth individuals or families.
- Strong organizational skills with the ability to optimize and protect the principal’s schedule.
- Professional demeanor, commanding respect, and committed to a long-term career as a Personal Assistant.
- Ability to manage and coordinate the schedules of other household staff (e.g., nannies).
- Strong communication skills, with the ability to interact with high-level professionals.
- Flexible and available off-hours to accommodate urgent needs.
