Our client is seeking a highly organized Executive Assistant to support their partners and staff. This person will help with office management, HR tasks, and more to keep things running smoothly.
Key Responsibilities:
- Post job ads, screen resumes, and schedule interviews.
- Help interview candidates with the paralegal supervisor.
- Handle paperwork for disability, unemployment, and COBRA.
- Manage employee onboarding and offboarding, including forms and training.
- Get Lexis ID numbers for new hires.
- Oversee receptionists in the Princeton office.
- Handle questions from government agencies and act as a liaison for government clients.
- Review and manage CLE credit requests and applications.
- Ensure credits are obtained and follow up with conference organizers.
- Manage office mail and phone calls.
- Help with legal tasks, order small equipment, and fix minor tech issues.
- Keep the office clean and generate retainer letters.
- Assist with writing checks and posting time entries as needed.
- Troubleshoot basic IT problems and coordinate with IT services.
- Answer IT security questions from clients.
- Manage applications for business certifications and supplier diversity with major companies.
Qualifications:
- Experience as an executive assistant or in a similar administrative role, preferably in a legal or professional setting.
- Strong organizational and multitasking skills.
- Excellent communication skills.
- Proficiency in Microsoft Office; knowledge of legal software (e.g., PC Law) is a plus.
- Ability to work independently and handle multiple tasks in a fast-paced environment.
