Job Title: Executive Assistant I
Job Type: Contract
Site Type: Onsite (Madison, WI)
Duration: 12 Months
Job Overview:
We are seeking a proactive and curious individual for an Executive Assistant to support our Chief Technology Officer. Our technology teams, spread across Madison, WI, and New York, NY, are at the heart of our mission to be the destination for style inspiration and fashion discovery through a fun, curated shopping experience. This role will be responsible for understanding team and wider customer priorities, reacting with appropriate urgency to engage & partner with the right leaders, and proactively facilitating problem-solving. A successful candidate in this role will be interested in understanding how technology can impact a wide array of customer & internal partner needs. The ideal candidate will be detail-oriented and organized, demonstrating a strong bias for action.
Job Responsibilities:
- Ownership of calendar management for 1-2 leaders
- Plan, negotiate, and schedule meetings to accommodate managers and others. Use discretion and judgment to determine the priority of meetings
- Manage complex travel arrangements and event planning such as off-site or team celebrations
- Complete business expense claims promptly and follow up on reimbursements if necessary
- Utilize time management and organizational skills to manage responsibilities efficiently while navigating ambiguity and priorities effectively
- Organize and maintain information that may be sensitive, confidential, or technical in nature
- Identify opportunities to improve work processes to leverage own and the department's workload
- Act as a liaison for direct reports and business stakeholders while collaborating with other Executive Assistants and business partners on key business events and meetings
- Attend key meetings, track key discussion points, and help drive the completion of key deliverables
- Help to develop & maintain new mechanisms within the team
Job Requirements:
- High school or equivalent diploma required. Bachelor's degree preferred
- 2+ years of senior-level leadership support, or 1+ years of Amazon experience
- Experience as an executive assistant working with senior executives
- Experience with Microsoft Office products and applications
- Experience with executive-level calendar management
- Detail-oriented, organized, and demonstrates a strong bias for action
- Demonstrated ability to design and improve processes
- Communication skills
*Salary Range: $19-22/hr with Medical, Vision, and Dental Benefits
