Construction Project Administrator – Industrial-Commercial Construction / Contracts / Project Documentation Management / Coordination / Renewable Energy / Energy / Environmental / Permitting / Project Insurance / Subcontractors / Proposals / Employee-Owned EPC – Orland Park, IL / Chicago (#4893)
Job Overview:
An exciting opportunity with a well-established, employee-owned Engineering and Construction company experiencing over 30 years of continuous growth. We are seeking a full-time Construction Project Administrator / Coordinator based in Orland Park, IL area. The ideal candidate should either reside in or be willing to relocate to the Phoenix area and possess relevant experience in this field.
Project Scope:
You will work on diverse projects, including commercial and industrial facility construction, industrial gas processing, RNG/Biogas, CNG, food processing, and other industrial processes across the United States. Reporting directly to the Operations Manager, your role will focus on delivering administrative support for construction projects, ensuring corporate compliance, and providing top-tier customer service.
Key Responsibilities:
- Request and manage subcontractor Certificates of Insurance, permits, and arrange corporate housing, car rentals, and flights for superintendents. Secure proof of renter’s insurance as required, among other related duties.
- Obtain and manage quotes from rental vendors for job site trailers, portable toilets, safety equipment, trailer supplies, signage, OSHA, and Federal/State posters.
- Prepare, process, distribute, track, and file contract documents, change orders, rental agreements, subcontractor work orders, purchase orders, agreement information letters, invoices, and applications for payment. Ensure receipt of COI and W-9 forms from subcontractors and vendors, verifying their accuracy.
- Develop and maintain a Project Subcontractor Log to track contract agreements, subcontractor insurance, change orders, and invoices. Ensure that all necessary environmental and subcontractor documents are in place before and during work, such as executed contract documents, health & safety plans, and insurance certificates. Manage safety equipment and prepare contract closeout documents at the project's conclusion.
Qualifications & Skills:
- Minimum of 3+ years related experience
- College or Associate degree in Business Administration, Accounting, Construction, Engineering, or a related field.
- Advanced proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint), Adobe Acrobat Pro, or Bluebeam.
- Familiarity with web-based programs like Procore and Smartsheet is preferred.
- Strong active listening skills, with the ability to fully focus on communication and ask for clarification when necessary.
- High attention to detail, exceptional organizational and follow-up skills.
- Eagerness to learn new systems and technologies.
- Strong decision-making, critical thinking, and time management abilities.
- Professionalism in line with conducting business in a national corporate environment.
- Excellent command of the English language, including spelling, composition, and grammar.
Physical Requirements:
- Ability to use hands frequently for handling, reaching, talking, and hearing.
- Regular movement around the office, including standing, walking, stooping, kneeling, or crouching.
- Vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
- Extensive sitting and general movement around an environmentally controlled office.
- Ability to lift boxes of office supplies.
Benefits & Compensation:
- Competitive base salary and comprehensive benefits package, including medical, dental, vision, short and long-term life insurance.
- Performance bonuses of up to 20%, employee stock options plan (ESOP), 3% contribution to 401K, holiday bonus, and paid sick leave.
All interested and qualified candidates are encouraged to apply for this outstanding opportunity.
