Duties:
- Develop and implement training programs for office staff to enhance their skills and productivity
- Manage and supervise a team of administrative personnel, providing guidance and support as needed
- Maintain and update office policies and procedures to ensure efficiency and compliance
- Manage calendars, schedule appointments, and coordinate meeting
- Manage phone calls and correspondence (email, letters, packages, etc)
- Employee Onboarding
- Oversee office maintenance, including ordering supplies, managing equipment, and coordinating repairs
- Develop and manage office budgets, ensuring expenses are within allocated limits
- Maintain effective communication with vendors and suppliers for procurement needs
- Handle confidential information with utmost discretion
- Manage and organize contracts
Experience:
- Bilingual in Spanish a must
- Proven experience in office management or a similar role
- Strong training development skills to enhance staff performance
- Excellent team management abilities to lead and motivate employees
- Proficient in calendar management and scheduling software
- Proficient in using QuickBooks or similar accounting software
- Knowledge of general office procedures and budgeting principles
- Proficient with MS Office (MS Excel and MS Outlook in particular)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Strong organizational and planning skills
