BSD OCR - Research Compliance
About the Department
The Office of Clinical Research (OCR) is the nucleus of the clinical research enterprise, providing services, training, tools and compliance oversight to support the conduct of clinical research across the entire Biological Sciences Division and University of Chicago Medicine human subject research portfolio.
The mission of the Office of Clinical Research is to catalyze clinical research by providing expertise, resources, infrastructure, and systems that facilitate clinical research operations and enable collaboration across the enterprise while promoting compliance and human subject protection on behalf of our diverse community of patients and volunteers. Together, we elevate the human experience with knowledge and health care.
Job Summary
The Associate Director, Research Billing Compliance is an integral member of the Research Compliance Unit within the Office of Clinical Research (OCR). Under the direction of the Director, Research Compliance, the Associate Director, Research Billing Compliance will promote and facilitate a culture of compliance focused on research billing compliance and the charge review process within the Clinical Research Revenue Cycle. This includes but is not limited to leadership of the clinical research charge review process within EPIC, engagement with the clinical trial management system (CTMS), amendment/change management, reporting and data analysis, and coordination with UChicago Medicine and BSD stakeholders.
Responsibilities
- Oversee day to day operations of all aspects of the charge review process within the Clinical Research Revenue Cycle and provide oversight to Clinical Research Billing Compliance team.
- Intuitional Subject Matter expert for Research billing workflows; provides guidance on research billing regulations and best practices.
- Creates opportunities for research billing training for research investigators and staff; leads development and design of training and guidance materials related to research billing and financial management in collaboration with CTFG & OCR training & education.
- Perform and oversee internal quality assurance & audits of research accounts to ensure billing compliance, coordinate research billing audits with Internal Audit team for the financial audit process for compliant research billing.
- Maintain Institutional Research Charge Master and provide research staff with codes, costs, and fees to construct study budgets.
- Generates Epic and CTMS reports for analysis, monitoring and improving research billing metrics and processes.
- Effectively collaborates with Clinical Trial Financial Group, Hospital Revenue Cycle team, study teams, research subjects, IRB, and other stakeholders to address research billing challenges.
- Ensure institutional research billing compliance with Medicare's Clinical Trial Policy, federal regulations, and contractual agreements. Maintain a detailed understanding of Medicare's Clinical Trial Policy (NCD 310.1) and related guidance documents.
- Develop and maintain polices, SOPs & SOWs related to clinical research billing process.
- Stays current on all internal processes related to research billing, Medicare, National and local, regulations and guidelines, policies and procedures governing Research billing.
- Manages the day-to-day activities of the Clinical Revenue support staff.
- Maintains departmental compliance efforts by participating in training sessions, performing audits, and promoting an understanding of procedures, policies, and expectations.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifications
Education:
- Advanced Degree in related field, strongly preferred.
Experience:
- 5-7 years experience with healthcare clinical research billing, clinical research management, health system operations, strongly preferred.
- Experience in an academic medical setting strongly preferred.
- Experience with Epic’s Research Billing module strongly preferred.
- Experience with a Clinical Trial Management system (CTMS) preferably OnCore, financial software, ERP systems, strongly preferred.
- Accounting and finance experience, strongly preferred.
Licenses and Certifications:
- Coding certification (AAPC or AHIMA) strongly preferred.
- Research compliance certification strongly preferred.
- Epic research billing certification strongly preferred.
- OnCore CTMS experience strongly preferred.
Preferred Competencies
- Knowledge of the Medicare Clinical Trials Policy and other federal, state and institutional clinical research regulations.
- Expertise in CPT, Modifiers, ICD, and PCS codes to support billing and compliance efforts.
- Strong knowledge of clinical trial contracting, revenue recognition principles, and relevant regulatory guidelines (e.g., ICH-GCP).
- Excellent attention to detail and analytical skills, with a focus on accuracy in financial operations.
- Strong communication and interpersonal skills for effective collaboration with cross-functional teams and external partners.
- Leadership skills and experience in managing, mentoring or guiding junior team members.
Working Conditions
Application Documents
- Resume (required)
- Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Financial Management
Role Impact
People Manager
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
40
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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