Executive Assistant with Expertise in Research & AI Tools
We are a forward-thinking professional services company committed to innovation and excellence in our industry. As we expand our operations, we are looking for a highly organized, tech-savvy Executive Assistant who is skilled in research and proficient in AI-driven tools. This role is pivotal in providing top-level support, streamlining operations, and ensuring our executives have the information they need to make strategic decisions.
The ideal candidate will bring a unique blend of organizational expertise, research proficiency, and comfort with AI technology. In this role, you will manage complex schedules, conduct in-depth research, and leverage AI tools to enhance productivity. You’ll be instrumental in helping our leadership team operate at peak efficiency.
Key Responsibilities
Executive Support: Provide high-level administrative support, including managing calendars, coordinating meetings, and handling confidential information with discretion.
Research & Analysis: Conduct in-depth research and gather data to inform executive decision-making. Summarize and present findings concisely.
Technology & AI Tool Utilization: Use AI tools and research databases to optimize workflows and assist in data analysis, project coordination, and presentation preparation.
Project Coordination: Manage cross-departmental projects, track milestones, and ensure timely progress by collaborating with internal teams.
Process Improvement: Identify opportunities to improve organizational processes and workflows, especially through technology and automation.
Communication: Serve as a liaison between executives and internal/external stakeholders, maintaining clear, professional communication at all times.
Qualifications
Experience:
- 5+ years in an administrative, executive support, or project coordination role.
- Proven experience using AI tools, research databases, and project management software (e.g., ChatGPT, Notion, Asana).
Technical Proficiency: Comfort with AI, data visualization, CRM software, and other research tools.
Education: Bachelor’s Business Administration, Communications, Information Technology, or a related field is preferred but not required.
Skills:
- Exceptional organizational and time-management skills.
- Strong verbal and written communication.
- High attention to detail and the ability to manage multiple priorities.
- Adaptable, proactive, and willing to learn new technologies as they evolve.
This role is suitable for individuals who value continuous learning and are passionate about leveraging AI and technology to drive productivity and efficiency. We welcome candidates from diverse backgrounds and encourage applicants of all ages with the requisite experience and skills to apply.
