Why is This a Great Opportunity?
This Front Desk Receptionist role offers a fantastic opportunity for a motivated, organized individual to be the welcoming face and voice of the company. It’s a highly interactive position where you’ll work with people across the organization and with external clients, offering valuable support to ensure smooth day-to-day operations. This role allows you to utilize and build upon your organizational and communication skills, as well as develop a broad understanding of office management functions. You'll be part of a positive, team-oriented environment with opportunities to take on diverse projects and contribute to the company’s success.
Job Description:
The Front Desk Receptionist will be responsible for handling key administrative and support duties, including managing calls, greeting visitors, and assisting with various office functions. This role plays a pivotal part in maintaining a well-organized and welcoming environment, contributing to both team efficiency and an exceptional visitor experience.
Key Responsibilities:
• Serve as the initial point of contact for visitors, providing a friendly and professional welcome.
• Answer and route incoming calls promptly and efficiently.
• Provide general clerical support, including copying, faxing, scanning, filing, and handling correspondence.
• Organize and maintain files, prioritize information, and assist with the preparation of reports.
• Support company events by coordinating scheduling and catering arrangements.
• Prepare conference rooms and office spaces for meetings, ensuring cleanliness and availability of supplies.
• Manage inventory, ordering, and stocking of office, kitchen, and janitorial supplies.
• Collect and distribute incoming mail and manage the phone system database.
• Run errands as needed and assist with any special projects or office tasks assigned by the Executive Assistant.
Qualifications:
• Education: High School Diploma or GED preferred.
• Experience: 1-3 years of administrative or front desk experience is preferred.
Skills:
o Proficient with Microsoft Office programs, including Word, Excel, and Outlook.
o Strong organizational and multitasking abilities, with keen attention to detail.
o Excellent communication skills, both verbal and written, with a personable and proactive demeanor.
o Ability to work both independently and as part of a team, managing multiple tasks in a dynamic environment.
o Positive attitude, reliability, and ability to interact professionally with colleagues, clients, and vendors.
o Comfortable lifting up to 20 pounds occasionally and up to 40 pounds rarely.
o Ability to adapt to additional tasks and responsibilities as needed.
This role is ideal for someone who is detail-oriented, flexible, and eager to support an organized, efficient office environment.
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