Our client, a Global Non-Profit, focused on Green Energy is seeking a Full-Time/Permanent Executive Assistant to support two of its C-Level Executives, including the Chief Partnerships Officer and the Chief Development Officer, and also act as Project/Team Coordinator. This position will be based in their NYC office. Candidates must have a minimum of 5-10+ years of applicable C-Level executive administrative experience, ideally working for a philanthropic/not for profit organization, government agency/entity, and/or for-profit corporation. Candidate must also have GLOBAL project management and/or team coordination experience (tracking, organizing, following up on meeting minutes, sending out and managing agenda items, etc.). Ideal candidates should be extremely polished and professional as this will be a very external-facing role with excellent interpersonal and communication skills (both verbal and written). They must be extremely flexible, solutions-oriented, good at problem solving and collaborating with others, and comfortable working with all levels of an organization. This is a fantastic opportunity to support two incredibly nice C-Level Executives at an incredible company with a wonderful, collaborative work culture.
- Salary depends on experience (100-115k base), plus paid overtime (after 35 hours). Amazing benefits – 28 global standard vacation days, 15 sick days, heavily subsidized medical insurance plan, generous 401k package (automatic 10% contribution by employer), $1200 annual commutation allowance, $1000 annual employer funding for work/home office set up and/or wellness, etc.
- Hours are 8:00am-4:00pm, with flexibility (they operate on a 35-hour work week and overtime will be effective based on that). Hybrid work schedule (2-3 days in office), with flexibility.
Responsibilities:
- Provide high-level executive administrative support to 2 C-Level Executives.
- Schedule and organize extensive internal and external meetings, conference/video calls, events/conferences, and appointments; create agendas and prepare and distribute meeting materials; manage and maintain busy and ever-changing calendars.
- Coordinate complex domestic and international travel arrangements and detailed itineraries, including flights, hotel accommodations, car services/ground transportation, visas, etc.
- Prepare, process, and submit expense reports.
- Responsible for project management, including keeping track of projects, running meetings, following up, communicating with involved parties, planning ahead, anticipating needs, etc.
- Liaise with team members to follow up on tasks, deadlines, timelines, and troubleshoot accordingly.
- Assist with ad hoc projects as needed.
Required Qualifications:
- Minimum 5-10+ years of C-Level executive administrative experience, ideally working for a philanthropic/not for profit organization, government agency/entity, and/or for-profit corporation.
- Strong global project management and team coordination experience.
- Bachelor’s degree strongly preferred/required.
- Extremely polished, forward-facing, and professional.
- Excellent interpersonal and communication skills (both verbal and written).
- Accustomed to working in a fast-paced environment.
- Excellent problem-solving abilities; good at collaborating; solutions oriented.
- Ability to have “finger on the pulse” and being aware of where everyone is and what is happening at all times.
- Comfortable working with all levels of an organization.
If you meet the required qualifications and are interested in this role, please apply today.
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