The owner of an incredibly successful and stable investment firm is seeking a sharp and resourceful Executive/Personal Assistant. Your responsibilities will include extensive calendar and travel management, handling incoming correspondence, and coordination of important meetings and company events. This role requires a highly organized and detail-oriented professional who excels at managing complex schedules and coordinating travel arrangements. The ideal candidate will demonstrate professionalism and discretion while juggling multiple priorities in a fast-paced environment. The executive is lovely, kind and generous!
Key Responsibilities:
- Manage and prioritize a busy calendar, organizing internal and external meetings while mitigating scheduling conflicts.
- Coordinate domestic and international travel arrangements, ensuring optimal itineraries and all logistics are managed.
- Assist with compliance filings and other operational tasks as needed.
- Support philanthropic initiatives, including event planning and meeting logistics.
- Coordinate meeting agendas to ensure proper attendance and time management
- Coordinate events, conferences, and special projects
- Handle complex documents
- Maintain accurate address books, files, and contact lists
Qualifications:
- Proven experience in a similar role, with a commitment to confidentiality and professionalism.
- Strong organizational skills with the ability to handle multiple tasks efficiently.
- Proficient in Microsoft Office Suite, Zoom, and other relevant software.
- Excellent interpersonal skills and a high emotional intelligence.
- Exceptional intuition with the ability to proactively anticipate needs
- Independent decision-making abilities with strong judgment
- Sharp and driven with an unshakeable work ethic
- Excellent written, verbal, and interpersonal communication skills
Additional Information:
- Location: Menlo Park, CA (Hybrid schedule)
- Salary: $120,000 - $160,000 annually + Bonus
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
SF: We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San
Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:
https://careergroupcompanies.com/california-privacy-notice/.
Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
