TALENT CAMPAIGN COORDINATOR
Company Overview
RARE GLOBAL is a leading management company to cultural movers, shakers, and changemakers -- creators, artists, and entertainers who influence across fashion, beauty, and lifestyle.
Women-owned, Women-run, and Women-focused, Rare Global puts women and their stories at the forefront of digital media.
Rare Global offers high-level, comprehensive management; industry-leading expertise in content, competitive strategy and deal negotiation; and key relationships -- with the vision of championing bold, voices and unique human journeys. Our diverse client roster of media icons, industry trailblazers, and rising stars proudly reflects this deep investment in multiethnic, multicultural narratives and representation.
Rare Global talent is the standard in top-level collaboration with the world's biggest brands like La Mer, Skims, Fendi, Dior Beauty, Too Faced, L’Oreal, American Express, Revolve, Supergoop and Google.
Role Overview
The ideal candidate has a passion for YouTube, fashion, beauty, social media and an interest in project management. They should be professional, flexible, solution- and detail-oriented. The incumbent is outgoing, poised and a strong communicator with exceptional interpersonal skills. They have the ability to work efficiently with the team in a fast-paced environment with high volume e-mail/workload while communicating and balancing priorities across multiple projects.
This role will provide support to Talent Managers and their roster of managed talent. This role will heavily focus on the coordination of campaigns as well as the administrative tasks required to push projects forward.
This role is vital to the day-to-day operations of Rare Global, as you will liaise between talent and brands/agencies and third parties to ensure streamlined communications and a seamless experience for all.
At Rare Global, our work model combines in-office and remote work arrangements. Beverly Hills is our primary location, where you'll be working on-site Monday, Wednesday, and Friday. Then, you'll have the flexibility to work remotely on Tuesday and Thursday. Additionally, we offer permanent Summer Fridays every Friday, where work ends at 3 pm.
What You’ll Do
● Project manage and execute partnerships with talent from post-contract phase through campaign completion, including coordinating brand campaign timelines, creating briefs, scheduling calls/shoot dates, coordinating content calendars, overseeing shipments and arranging preview and live dates
● Provide administrative support to Talent Managers and talent roster including filing, calendar coordination and managing call sheets/notes
● Arrange and coordinate meetings and travel for Talent Manager and/or talent
● Attend events/set visits with talent, if needed
● Create, update and maintain decks, presentations, case studies and progress sheets
● Communicate rates to brand partners, confirm firm offers to clients and daily input all deal terms and campaign details into CRM and accounting/tracker system
● Input and submit invoices for finance department
● Edit and/or update contracts, eventually assisting in the redline process
● Show interest in and willingness to understand rates and negotiations
● Work with the finance department and finance software to ensure invoices are submitted accurately and on time
● Eventually run point on proactive outreach
● Participate in company-wide initiatives and activities
● Participate in and contribute to events around our non profit, The Be Rare Foundation
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this may change at any time with or without notice.
Requirements
● 2-4 years of administrative assistant / project management experience in a related field (i.e. talent agent, talent management, PR, digital/influencer marketing, social and/or brand)
● Strong written, verbal, and visual presentation communication skills
● Excellent interpersonal skills; ability to interact with all personality types and behaviors; flexibility and adaptability along with ability to handle confidential information
● Ability to work efficiently in a fast-paced environment with a high-volume email/workload
● Proactive, organized, and solution and detail-oriented work style
● Ability to problem solve while working in a deadline intensive environment
● Experience in the influencer / digital media industry as well as social media best practices
● Passion for social media and brands, with interest in developing talent relationships
● Perfect entry position for someone who wants to become a Talent Manager
● Working knowledge of Adobe Acrobat, Adobe Illustrator, Microsoft Office, G Suite, Zoom, Mac, Canva, Photoshop, Slack and Notion
● Experienced using Instagram, YouTube, TikTok, Facebook, Snapchat, etc.
● Knowledge of Google Analytics and traffic analysis tools (ex. CreatorIQ, Social Rank)
● Must live in LA, valid CA license and car required
Benefits
● Medical, vision and dental insurance
● Generous PTO, paid holidays and sick time
● 401(k) retirement plan after 1 year
● Summer Fridays (end work at 3pm on Fridays year round)
● Meals provided: Coffee + Lunch on Mondays, Lunch on Wednesdays
● Individualized mentorship and career mapping
● We give back through example via The Be Rare Foundation, which awards grants to aspiring women entrepreneurs pursuing mission-oriented projects across industries
