Job Summary
The Project Assistant provides critical support to construction projects by managing material procurement, document control, and client relations. This role requires strong problem-solving abilities, organizational skills, and the capacity to manage multiple tasks in a fast-paced environment. The Project Assistant works closely with field teams, vendors, and subcontractors to ensure project schedules are met, coordinates with the purchasing team for timely material deliveries, and assists with design/build efforts alongside the engineering department. Strong communication and attention to detail are essential, as this role involves reviewing project specifications, handling change orders, and professionally representing the company.
Duties/Responsibilities:
- Duties include but are not limited to, material procurement and tracking, document management, estimating, and client relations. The workload may vary from managing several small jobs to one large project.
- Support the project team with the day-to-day operations of construction projects.
- Review project drawings and specifications for assigned projects.
- Establish and create submittals, along with maintaining submittal logs.
- Assist with the production and processing of RFIs.
- Coordinate material procurement, including quantity take-offs, in collaboration with the purchasing team and use tracking tools to ensure timely delivery of products.
- Handle change order pricing, including lump sum change orders, and track field work orders and proposals.
- Assist the engineering department with design/build projects.
- Attend project and field job site meetings as required.
- Coordinate schedules with the field team and superintendent on-site.
- Coordinate schedules with vendors, manufacturers, and subcontractors.
- Interact with clients, understand their needs and requirements, and provide timely responses.
- Prioritize and manage multiple tasks in a dynamic, deadline-driven environment.
- Adhere to company and job site operating procedures and guidelines.
- Represent the company in a safe, professional, and responsible manner.
Required Skills/Abilities:
- Proficient in Microsoft Office, Adobe, and Bluebeam.
- Experience with Accubid Trimble preferred.
- Strong problem-solving skills with the ability to drive positive resolutions.
- Adept at organizing and maintaining documentation.
- Strong research and analytical abilities.
- Knowledge of inventory and supply management preferred.
Education/Experience:
- High school diploma or GED required; degree in construction management, engineering, or a related field preferred.
- Minimum of 2 years of experience in the electrical construction industry as a Field Engineer and/or Estimator.
