Manage all scheduling, calendar, and logistics needs on behalf of the professionals
• Interface with other assistants and stakeholders both regionally and around the firm through both written and verbal correspondence
• Own all logistics and scheduling for client activities, including lunches, dinners, and other meetings
• Handle all travel planning, including airline reservations, hotel accommodations, and car service arrangements as needed
• Complete all expense submission requirements on behalf of leaders in the office
• Answer and appropriately transfer incoming phone calls for key leaders in the office
• Support printing needs and formatting of materials as required
• Support facilities needs, such as receiving vendors onsite and communicating with Corporate Services team on any office requirements
Skills:
• A minimum of 10-12 years of experience as an administrative assistant or receptionist within a professional or financial services environment
• Prior experience working within a global firm is highly desired, but not essential
• Prior experience in handling sensitive and confidential information and material
• Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook and able to get up to speed quickly with other in-house systems
• Exceptional attention to detail; calm and methodical approach
• Excellent time management and organizational skills
• Experience dealing with business stakeholders at all levels within an organization
• High level of energy, self-motivation and determination to identify effective solutions and solve problems
• Proven ability to ensure multiple tasks are completed within agreed timeframes and to the highest quality
