The Assistant Coordinator will be responsible for supporting the coordinators and management staff in handling various administrative tasks to ensure commitments are met on-schedule. In addition, Assistant Speakers Bureau Coordinators may also responsible for:
Responsible for:
- Processing sign in sheets, speaker expenses, running reports and managing multiple inboxes.
- Maintaining consistent communication with sales representatives, faculty and internal staff if program items prevent closeout
- Performing a variety of administrative tasks
Primary Duties and Responsibilities:
- Database management
- Daily phone support up to and including communication with sales representatives and faculty
- Run reports to fulfill various requests
- Sign in sheet review
- Work closely with other team members to ensure successful execution of meetings
- Adherence to various policies (i.e. confidentiality, sensitive communication, intellectual property)
Competency Requirements:
- Excellent interpersonal, customer service and organizational skills
- Exceptional attention to detail
- Good oral and written communication skills to successfully manage high phone and email volume
- Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating client/company priorities
- Ability to work flexible schedules and/or extended hours to meet clients’ business needs
- Ability to maintain productivity while performing repetitive planning tasks for 7.5 hours daily
- Proficiency in MS-Office, Word, Excel and Google Suite Workspace
Other Education/Skills Experience Desired:
- High School or equivalent
- College Degree Preferred
