Position Overview:
We are looking for a dynamic and highly organized Executive Assistant to provide full-spectrum support to our President/CEO. In this role, you’ll handle a wide array of responsibilities – from personal and business calendar and travel coordination, to errands and coordination with an existing family office team. This is not a typical 9 - 5 role; it’s a unique opportunity for someone who thrives in a fast-paced environment and values a close, trusted working relationship. Given the CEO’s extensive travel schedule, the role requires flexibility, adaptability, and a proactive approach to managing both day-to-day operations and last-minute changes.
Company Overview:
Marlin is a residential mortgage Servicer, originator, owner of affiliated businesses in Insurance, technology, and SEC registered investment advisory services. Marlin is in the top 20 of all Servicers by volume and manages regulatory capital of $1.3 billion.
Key Responsibilities:
- Travel and Logistics: Plan, arrange, and coordinate complex travel itineraries, including flights, accommodations of preferred properties, security professionals, local transportation, and dining arrangements as needed. Ensure seamless travel experiences by anticipating and resolving any issues.
- Corporate Calendar and Meeting Management: Schedule and manage appointments, maintain an organized calendar, and ensure time is effectively allocated for high-priority tasks.
- Family Office
- Personal Assistance: Coordinate personal and family schedules with large direct and indirect family members and assist with personal errand coordination’s. Act as the primary liaison between the CEO, family, and family office staff.
- Vendor Management: Coordinate extensive real estate, aircraft and maritime vessel holdings, with applicable management team members.
- Anticipatory Support: Proactively anticipate the needs of the CEO, ensuring all preparations and contingencies are in place for both professional and personal matters
- After-Hours Availability: Be available during evenings, nights, and weekends, within a reasonable amount of time or during known times, to address urgent matters or unexpected issues.
Qualifications:
- Strong organizational, communication, and interpersonal skills; ability to problem solve complex issues known or plan proactively for possible issues.
- Ability to self-help, identify issues and propose solutions, utilizing the extensive resources available within the Company and/or family office.
- Exceptional attention to detail, the ability to manage multiple tasks simultaneously.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Flexible, ability to travel and available off-hours to accommodate urgent needs.
- 5-10 years of experience as an Executive Assistant or Chief of Staff to C-suite executives or owners, in larger companies preferred.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
Benefits:
- Comprehensive benefits (medical, vision, and dental insurance)
- 401K plan with company matching
- Three (3) weeks PTO, increasing at each work year anniversary
- FSA/HSA Plans
About Marlin Mortgage Capital, LLC:
Established in 2019, Marlin Mortgage Capital, LLC and its affiliated entities (together referred to as “Marlin”), specializes in investing in and managing Mortgage Servicing Rights (MSRs). The company offers a platform that enables institutional investors to engage in the MSR market while minimizing operational liabilities and ensuring compliance with regulatory standards. The company maintains offices in Florida, New Jersey, and South Carolina, and is planning on opening offices in Arizona and North Carolina in 2025.
Marlin Mortgage Capital, LLC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other legally protected characteristic. We comply with all applicable federal, state, and local laws regarding non-discrimination in employment and ensure that hiring decisions are based on qualifications, merit, and business needs.
