Cornerstone Controls is in search of an engaging, energetic candidate to fill our Front Desk - Administrative Associate Role. As the first person our employees, customers, and vendors encounter, we want them to feel welcomed from the moment they enter our Front Desk Area.
The job responsibilities include the following:
- Front Door Hostess
- Phone Receptionist covering our office locations using Vonage Phone System
- Ordering and stocking office supplies, janitorial supplies, kitchen supplies
- Facilities Management – responsible for communication with janitorial services
- Organization / Upkeep of office, involves light housekeeping, i.e., clean fridge, kitchen tables, run/unload dishwasher, organize supply cabinets, etc.
- Incoming / Outgoing Mail Distributor and Warehouse Shipping/Receiving
- Conference Room Coordinator – Maintains reservation calendar and upkeeps meeting rooms for Indianapolis office
- Assists in preparing work areas for new employees
- Cornerstone Branding, i.e., ensure logos or any signage in Indianapolis office updated as needed, order business cards as needed
- Onsite Meeting Coordinator – Responsible for setting up meeting room with appropriate amount of seating, refreshments, snacks ,meals, marketing material. Usually requires early arrival with occasional overtime.
- Special Events Coordinator - retirement parties(onsite/offsite), and working with the Holiday Team on holiday celebrations, food drives, charitable donations, etc.
- Ordering of lunches – customer, company and Associates lunches.
- Emerson Training signup/coordinator and booking of travel – hotels/flights.
- Safety Coordinator – responsible for ordering/maintaining supplies for First Aid kits, AED batteries, safety training, OSHA requirements, and review of fire extinguishers.
- Coordinating with customers and our Associates for on-site visits.
- Scheduling interviews internally with Associates.
- Familiarity with Microsoft Office Suite, especially Outlook, Word, and Excel.
- Supports Accounting / Engineering Manager / Lifecycle Services Program Manager with administrative tasks.
