Liebert Cassidy Whitmore (LCW) is a premier labor and employment law firm with five offices across California. We specialize in representing public agencies, educational institutions, and nonprofits. Our team of legal experts provides trusted advice in areas such as litigation, labor relations, negotiations, employment, education, business, and construction.
Position Overview
We are seeking a highly skilled and professional Associate Legal Administrator to provide critical support to our Executive Director in managing legal operations and strategic initiatives. This is a 40-hour per week, non-exempt position that typically requires 3-4 days per week in-office, based on firm needs, with flexibility to work from home as the role and schedule allow.
This role offers a unique opportunity for individuals interested in a future career in legal administration, providing hands-on experience and valuable exposure to law firm management.
The ideal candidate will thrive in a fast-paced legal professional environment, balancing multiple high-stakes projects with attention to detail and quality. This position requires exceptional prioritization skills, professionalism, and an ability to navigate complex administrative tasks with discretion.
Qualifications
- Bachelor's degree
- Minimum of 3 years of experience in a law firm or professional services environment
- Advanced proficiency in Microsoft Office Suite
- Proven ability to maintain confidentiality and handle sensitive information
- Strong communication and collaborative leadership skills
- Excellent written, verbal, and interpersonal skills
- Project management and analytical skills
- Ability to anticipate needs and proactively solve problems
- Familiarity with legal terminology and documentation
Job Responsibilities
Executive Director and Project Management Support
- Manage special projects and firm-wide initiatives, coordinating resources, deadlines, and ensuring deliverables are met
- Assist with planning and executing firm events and business meetings
- Prepare meeting materials, including agendas and minutes, and follow-up on action items
- Conduct research, analyze data, and prepare reports to support strategic decision-making
Business and Financial Reporting
- Create and maintain financial spreadsheets for reporting and analysis
- Prepare financial reports to support the Executive Director and firm leadership
- Assist with applications for business insurance renewals and selection of employee benefits
- Help maintain annual corporate records, including obtaining required signatures from shareholders
Communication and Liaison
- Facilitate effective communication between the Executive Director, Firm Managing Partner, Office Managing Partners, Partners, Department Heads, and Managers
- Draft, edit and distribute high-level correspondence, legal documents, and presentations
- Act as a liaison between internal departments and external stakeholders, skillfully managing expectations among various parties
Operational Support
- Develop and maintain efficient systems for tracking and prioritizing tasks across departments and projects
- Conduct periodic assessments of office needs to ensure optimal functionality
- Identify and resolve conflicts in scheduling
- Stay updated on emerging technologies, including AI and best practices in legal administration
- Track and upload confidential information to SharePoint Intranet Site
What We Offer
- Competitive salary commensurate with experience
- Hybrid-Schedule (typically 3-4 days in office)
- Comprehensive benefits package including health, dental, vision insurance, short-term and long-term disability, AD&D
- 401(k) retirement plan with company match and profit-sharing contribution
- Professional development opportunities for career growth in legal administration, including paid memberships to The Association of Legal Administrators (“ALA”) and the Greater Los Angeles Chapter of the Association of Legal Administrators (“GLA ALA”)
- Collaborative and dynamic work environment in a respected law firm
- Travel Requirements: Occasional travel, up to 10%
- This position requires physical presence in our Los Angeles, California office on-site/hybrid.
For more information about our firm and the exciting career opportunities we offer, please visit our website at lcwlegal.com.
Equal Employment Opportunity (EEO) Statement
Liebert Cassidy Whitmore is an equal opportunity employer. Employment decisions are based on merit and business needs, and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, veteran status, or any other protected status.
Fair Chance Act Compliance
Liebert Cassidy Whitmore will consider qualified applicants with criminal histories in a manner consistent with the California Fair Chance Act and the Los Angeles Fair Chance Initiative for Hiring Ordinance.
Work Environment and Physical Requirements
This position operates in an office environment, requiring the ability to sit for extended periods and work on a computer. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
Location Requirements
