Project Coordinator V
Location: Mounds View, Minnesota
Compensation: $41/hr. (based on experience)
Position Overview:
We are seeking an experienced Project Support Specialist to provide key project and program
support for a functional team. The ideal candidate will assist in managing projects, tracking
budgets, and ensuring the smooth execution of program activities. This position involves a mix of
administrative, technical, and organizational support duties to help drive the success of key
initiatives.
Key Responsibilities:
- Project & Program Support: Assist with the planning, monitoring, and execution of projects or programs within the department, ensuring alignment with established timelines and budgets.
- Tracking & Reporting: Gather, compile, and analyze data for reports, tracking progress against project schedules and budgets.
- Process & Documentation Support: Contribute to the development and implementation of program/system guidelines and procedures. This may include documentation, data extraction, data review, and tracking.
- Technical Support & Training: Provide technical support, including system training, documentation, and troubleshooting assistance as needed for staff or teams.
- General Office Support: Provide administrative or clerical support to team members, including managing communication and document organization.
- Collaboration & Communication: Collaborate with internal teams and external partners to facilitate project success, ensuring alignment across functions.
- Problem Solving & Process Improvement: Identify areas for improvement in existing processes or systems, recommending and implementing adjustments to enhance effectiveness.
Differentiating Factors:
- Autonomy & Problem-Solving: Recognized as a subject matter expert in the role, handling complex tasks with minimal supervision. Able to propose creative solutions and process improvements to support the team’s objectives.
- Innovation & Impact: Expected to contribute to the continuous improvement of departmental processes. Collaboration with cross-functional teams will be key to enhancing operational efficiency.
- Communication & Influence: Regularly communicates with internal and external stakeholders to ensure the success of projects. Provides critical information and helps facilitate collaboration to meet objectives.
- Leadership Support: May act as a team leader or provide coaching and support to junior team members. While not directly managing others, provides valuable input into team processes and performance.
Required Knowledge & Experience:
- Extensive Experience: Minimum of 10 years of relevant experience in a similar role, demonstrating expertise in managing projects, systems, and processes.
- Knowledge of Organizational Operations: Strong understanding of company operations, gained through hands-on experience, to support the development and administration of program/system guidelines.
- Technical & Administrative Skills: Proficient in project support, system documentation, data review, and tracking. Knowledge of office support functions and the ability to adapt to different support needs is essential.
- Problem-Solving & Collaboration: Strong analytical skills with the ability to work independently and collaborate across functions to resolve issues and implement process improvements.
Additional Information:
- Office Support Career Stream: This position is categorized under the "Office Support Career Stream," where the focus is on delivering organizational support services to internal teams. The majority of time will be spent on administrative and support activities under minimal supervision
