Our client in West Houston is looking for a highly skilled and polished Executive Assistant to support their executive leadership team. This role offers an opportunity to work in a dynamic and fast-paced environment, providing crucial support to four executives. Three of the executives are remote, so flexibility and adaptability are key.
Key Responsibilities:
- Provide administrative support to four senior executives, including scheduling and managing complex calendars.
- Coordinate and set up investor calls, internal meetings, and other key communications.
- Handle travel arrangements, including flights, accommodations, and itineraries.
- Prepare and submit expense reports and other documentation on behalf of executives.
- Maintain detailed and accurate meeting notes, ensuring timely follow-ups on key actions.
- Organize and plan executive meetings, team events, and off-sites.
- Anticipate the needs of the executives and proactively solve problems as they arise.
- Serve as a liaison between the executive team and internal/external stakeholders, ensuring clear communication and timely responses.
Qualifications:
- Proven experience as an Executive Assistant or in a similar role, supporting senior-level executives.
- Exceptional organizational and time management skills, with the ability to prioritize multiple tasks efficiently.
- Strong problem-solving skills, with a collaborative and helpful attitude.
- Polished communication skills, both written and verbal, with attention to detail.
- Proficiency in managing remote executives and teams is highly preferred.
- Comfortable using tools such as Microsoft Office Suite, Zoom, and other digital communication platforms.
- Ability to maintain discretion and handle confidential information with the utmost professionalism.
