Job Title: Department Admin Support
Location: Boise, ID 83707
Job Duration: 6 months contract
Pay Rate: $30/ hr
As an Administrative Assistant for the Technology Products Group organization, you will provide administrative support tenable effective organization and communication in a fast-paced environment. This role has the opportunity to contribute meaningfully to improving the smooth operation of processes and activities within the scope of the position.
Key responsibilities and tasks:
Perform administrative duties to include, but not limited to:
Conference room reservations
Coordinate and organize team meetings and site events
Facilitate catering
Act as liaison tother Administrative Assistants
Assist with office moves, new hire workspace preparation
Assist team members with booking travel, lodging, and expense reports
Prepare emails, letters and other documents using Microsoft Office Suite
Conduct research and compile data for review as needed
Provide department support
Provide area/building support
Ensure smooth office operations
Distribute incoming mail and packages for multiple TPG bullpens
Arrange and track package shipments
Schedule maintenance and repairs for area office equipment
Maintain office supply ordering and inventory
Order and maintain office equipment and act as liaison with contractors
Coordination between and with IT, facilities, and security
Qualifications:
Successful candidates for this position will have:
2+ years of experience providing administrative support
The proven ability to interact with team members at all levels of the organization support multiple activities in parallel
Reliable attention detail, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality
Outstanding written and verbal communication skills
Ability multi-task in a fast-paced environment
Strong organization skills
Ability to meet defined deadlines
Ability to work well with others
Ability to work well without direct supervision
Notes:
• Valid Idaho notary certification would be helpful
