Our client in Coto de Caza, CA is looking for a very flexible Family Assistant to work on-site in their household and accompany their pre-teens. MUST be able to travel domestically and internationally from a week to a month at a time throughout the year; exact amount of travel is TBD.

Schedule: Typically Monday to Friday 9:00am to 5:00pm with the flexibility to work overtime or occasional weekends for events, projects, travels. The client typically travels on their own during the holidays, which will allow for some time off and a less busy schedule.

Responsibilities:

Correspond and collaborate with household staff at multiple properties
Calendaring, scheduling, and updating of family calendar via Google Suite
Run errands throughout the day with the client’s staff vehicle
Pick up, drive, and drop off young teens from school and other activities with the flexibility to drive long distances with occasional overnights out of town
Errands regarding grocery and personal shopping
Online gift shopping and ordering
Household, cleaning supply, and kitchen inventory; correspondence with part-time chef
Assist the housekeeper as needed if she’s out; empty the dishwasher, take out trash, tidy up as needed, be a team player!
Source, schedule, and correspond with contractors and vendors on the family’s behalf
Assist with pet care for two dogs as needed
Unpack boxes in the home after a move and create organizational systems
Pack and unpack for travels
Research
Travel coordination for family trips
Travel with the family occasionally from a few days to up to a week or so
Car maintenance and service, get gas
Oversee renovations
Source vendors for repairs

Requirements:

Previous Family/Personal Assistant experience in a private household
Experience working with HNW families is preferred
Strong Google Spreadsheet and calendaring skills
Ability to confidently negotiate with vendors and contractors
Clean background and driving record
Strong verifiable references
Valid driver’s license and Passport with the ability to travel internationally
No vaping, smoking, etc.
Proficiency in Google Suite
Currently local to Orange County with a short commute
Experience working in Orange County with a rolodex of vendors is a plus
Strong scheduling, booking, research, and online shopping skills
No animal allergies (especially dog or horse)
Must be extremely confidential with discretion

Riveter Consulting Group jobs

Family Assistant in Coto de Caza, CA