DESCRIPTION:

Provide confidential and professional administrative support to CEO, CFO and VP Level Executives. Keep senior executive operational areas functioning efficiently by handling schedules, calendars and tasks as assigned. Prepare documents, spreadsheets, graphs, charts and presentations. Handle sensitive and confidential information with highest level of discretion.

RESPONSIBILITIES:

Provide effective administrative support to Senior Executives as assigned, including managing email and calendars. Prioritize scheduling conflicts to ensure effective time utilization and meeting preparation.
Analyze and organize executive area administrative operations, evaluate, establish or revise procedures, and devising new methods to improve efficiency of work flow and time management to ensure compliance with executive directives and company policy.
Disseminate information to all levels of management, Board of Directors, legal counsel, customers and vendors.
Prepare in draft or final form materials needed by senior executives regarding conferences, correspondence, appointments, meetings, etc.
Screen phone calls, inquiries and requests in a professional and timely manner.
Coordinate complex executive travel arrangements.
Organize meetings and conference calls and other events for executive staff. Attend meetings, take minutes and follow up on action items as needed.
Prepare and maintain files and records of a sensitive nature. Organize files and ensure easy retrieval of documents.
Compile and reconcile executives expense reports and reviewing expense reports submitted for approval.
Coordinate purchase and installation of office equipment and supplies.
Manage vendors, office supplies and equipment.
Look for opportunities to improve current processes to improve efficiency and add value.

REQUIREMENTS:

Associate's degree or previous professional or administrative experience with minimum of 5 years related experience.
Ability to work independently with minimal direction and make decisions on own initiative.
Strong experience with full MS Office Suite, along with proficiency using SharePoint, MS Project and Power BI.
Strong organizational skills and the ability to set priorities, meet deadlines and multi-task.
Excellent interpersonal skills (both written and oral).
Excellent spelling and grammar and ability to proof own work.
Ability to coordinate and manage complex executive travel and event planning arrangements.
Ability to coordinate and direct project assignments working with cross functional times.
Proactive with a strong sense of initiative.
High level of professionalism and integrity.

Ashcroft Inc. is an Equal Employment Opportunity Employer

EOE AA M/F/Veteran/Disability

Please note: The position requires U.S. Citizen, Permanent Legal Resident or

granted Asylee/Refugee status under the Immigration and Nationality Act.

Ashcroft Inc. jobs

Executive Assistant