The Executive Assistant is responsible for providing high-level administrative support to the C-Suite and some staff support. Responsibilities may include maintaining the executive calendars, coordinating meetings/schedules, travel, expenses, meeting minutes, developing presentations, supporting internal engagement and connectivity initiatives, and participating on various other projects.

Working closely with the Executive Team, the Executive Assistant handles projects and assignments requiring independent judgment, problem solving skills, and in-depth knowledge of the leaders’ functions, programs, ongoing activities and priorities.

Essential functions of the job include but are not limited to:

Managing all aspects of complex travel including trains, flights, rooms and vehicles
Planning meetings, creating/editing meeting materials and managing meeting logistics
Interacting with internal team members as well as customers and prospective job candidates
Developing and revising documents and presentations
Creating electronic and/or paper filing systems and maintaining them
Project execution in support of the executives
Screening and answering phone calls
Preparing accurate expense reports with required documentation
Providing backup assistance for the other administrative office staff
Additional administrative tasks as requested

Qualifications:

Bachelor’s degree or equivalent experience
At least 5 years of related work experience
Must be proficient in MS Office (Word, Outlook, Excel, PowerPoint)
Must be able to read, write, speak fluently and comprehend the English language
Must be able to handle projects independently
Must be open to occasional travel (<5%) in support of periodic leadership or department meetings
This is a hybrid role and will require a few days/week in the office.

Skills:

Strong attention to detail, excellent documentation skills and must work well in a group environment
Professional demeanor and interpersonal skills to interact effectively with all levels of Precision staff members
High degree of discretion and ability to handle sensitive, confidential personnel and client information
Excellent organizational and multi-tasking capabilities with the ability to prioritize multiple critical tasks and communicate status effectively
Self-motivated with a strong attention to detail
Outstanding written and verbal communication skills
Collaborative and flexible

Precision Medicine Group jobs

Executive Assistant