REPORTS TO: CEO

LOCATION: Full-time at LA HQ, Monday-Thursday in office, Friday WFH

MUST HAVE: 8+ years direct working experience as an Executive Assistant and possess impeccable organizational skills, in-office experience, and ability to multitask in very fast-paced environment while maintaining professionalism and positivity

CCM is an award-winning brand consulting firm specializing in public relations, influencer and experiential marketing with offices in Beverly Hills and New York City. Our multifaceted expertise is focused on the beauty, lifestyle and entertainment sectors with clients including Paul Mitchell, OUAI, Clinique, Live Tinted, BYOMA, Half Magic Beauty, Tan-Luxe, Isle of Paradise, FORVR Mood among others. @chasencreative

Responsibilities:

Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
Manage and prioritize CEO’s to-do list, completion of tasks, approvals, deadlines
Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff,
Maintain comprehensive and accurate records
Create detailed agendas, meeting prep, documents
Sit in on key client meetings/calls and take detailed and accurate notes for future follow-up/reference
Respond to CEO’s emails, calls, and requests in a timely manner
Manage monthly expenses and invoice tracking with bookkeeper
Liaise with company attorneys, accountant, bookkeeper, consultants, IT, designers etc.
Onboard new employees, benefit enrollment, tracking via Gusto, sourcing freelancers when needed
Office operations including maintaining/ordering equipment, supplies, subscriptions etc.
Coordinate travel, reservations, itineraries
Special projects including company gifting, team events, outings, holidays
Limited personal scheduling, errands and projects

Qualifications:

Bachelor’s Degree
8+ years of experience as an Executive Assistant; previous experience working for a CEO
Experience working in a fast-paced agency environment, multitasking, administrative coordination, and logistics (ideally in applicable field)
Excellent written and verbal communication skills
Extremely organized, detail-oriented, and able to self-manage multiple projects at once with seamless execution
Proficient with Quickbooks, invoicing, expenses, budgeting
Demonstrate a high level of customer service and phone etiquette
Handle confidential matters appropriately and with discretion
Confident in quick and effective problem-solving
Positive, professional, proactive, diligent and flexible
Polished with an elevated, creative aesthetic
Proficient in Microsoft Office suite, Gusto, Google Drive, Quickbooks, Apple products

Here are just a few reasons why you’ll love working at Chasen Creative Media:

Work with an amazing team and top brands in the industry
Beautiful offices for collaboration with colleagues and clients
15 PTO days and Paid Holidays
Paid Winter Break between Christmas and New Year’s Day—in addition to regular Paid-Time-Off (PTO) and paid holidays
Paid medical, dental and vision insurance premium for employees; family coverage available
Monthly Employee Wellness stipend
Work-related travel opportunities
Team-building events

Chasen Creative Media jobs

Executive Assistant