You’re painstakingly organized with a meticulous eye for detail. You excel at giving clients a warm blanket of confidence, knowing they are absolutely taken care of with unparalleled attention. You enjoy supporting others and can roll with constant changes on the fly. You have a creative streak you love tapping into when planning unforgettable events. You frequently impress your peers with your eidetic memory. You can easily navigate your way around our ever-evolving digital world and know how to use its valuable time-saving tools to exponentially increase your own efficiency. You’re excited about the idea of interacting with high-net-worth individuals and can absolutely hold your own while networking. You’re dying to be part of a team of die-hard innovators because you believe it’s time that the old way of doing things gets shaken up. You’re hungry to work in a competitive, fast-moving environment that allows independence and freedom to create your own success.

Harbor Capital is looking to add a standout Senior Executive Assistant to its team to support the CEO and Chief of Staff. This role encompasses both traditional EA/operational duties and Investor Relations support. The Executive Assistant will report to our Chief of Staff.

About Harbor Capital

Harbor Capital is a fast-growing real estate private equity firm actively managing more than $250M of Texas industrial real estate. We are an energetic and dynamic team that is well-capitalized and aggressively growing our portfolio of properties in a market niche that we know well. We’re constantly asking “why?”, believe that ideas > titles, and are eager to continue creating something monumental together.

Responsibilities

General administrative support for the CEO and Chief of Staff
Intense and proactive calendar and task management
Plan next-level events including investor happy hours, speaking engagements, retreats, etc.
Act as the main point of contact for the firm’s 250+ investors, constantly making them feel taken care of and supported
Organize meetings including scheduling, sending reminders, and organizing catering when necessary
Make travel arrangements, including booking flights, hotels, and rental cars
Perform general office management duties that include ordering supplies and food, vendor interaction, and ad-hoc projects as needed
Prepare and revise investor-facing materials including monthly updates, deal decks, newsletters, emails, company website, and firm-wide documentation with extreme, meticulous precision
Purchase and send creative, out-of-the-box gifts to investors

Experience and Qualifications

At least four years of proven experience as an executive assistant or other relevant administrative or operational support experience
In-depth understanding of G Suite and Microsoft Office applications
Creativity is an absolute must! If you’re not the type to get excited about planning a killer event or dreaming up innovative solutions, this is not the role for you
Tech-savvy EA who is able to identify and implement efficiencies using software is highly preferred
“Roll with the punches” attitude
Ability to organize a daily workload by priority
Must be able to meet deadlines in a fast-paced, quickly-changing environment
A proactive approach to problem-solving with strong decision-making skills
Must have your own vehicle (gas and mileage reimbursed)
Bachelor’s Degree preferred
The right candidate will have an insatiable appetite to learn, grow, and be part of something incredible

Location

This position is in our office in Austin, TX
Little travel required outside of Austin

Compensation Package

Annual salary range- $85,000-$100,000, dependent upon experience and fit
Extremely competitive health care, vision, and dental benefits package (no deductions taken out of employee paycheck)
401k with match
Potential for discretionary bonus

Harbor Capital jobs

Senior Executive Assistant