Job Summary:

We are looking for a Project Coordinator to join our team and manage the procurement and logistics of materials for our projects. You will be responsible for ensuring the best cost and timely delivery of materials, as well as coordinating with vendors, carriers, customers, and internal stakeholders. You will also handle change orders, claims, returns, and other tasks related to material procurement.

To be successful in this role, you should have excellent communication, organizational, and problem-solving skills. You should also have a self-starter mindset and be able to work independently and proactively, be goal oriented and Innovating. You should be enthusiastic and low drama. You should have experience in project coordination, buyout, and logistics in the construction industry. You should also be proficient in Microsoft Excel and Business Central software.

Essential Functions:

Process requests for change orders (RCO) on repairs and material shortages;
Order materials on approved change orders (CO);
Communicate with vendors, carriers, and customers;
Maintain and update records of material selections & extra expenditures;
Attend Pre-Con/Scope and Pre-Buyout meetings;
Create submittals, gather samples, and close-out documents;
Set up new accounts and negotiate terms & pricing with vendors;
Review and complete Schedule of Values (SOV) worksheet;
Process imports of project budget into Business Central;
Create, issue and revise POs;
Process order acknowledgements;
Request and compare freight quotes from vendors and carriers;
Maintain and update PO Log;
Review shop drawings and update buyout as needed;
Process payment/deposit requests
Communicate timely any changes on lead times, discontinued materials, material quantities, price increases or any other changes that may affect the procurement schedule and the budget to National Account Manager’s and General Superintendents
Manage material release and coordinate deliveries on jobsites
Communicate timely any delays / changes on release of materials to the General Superintendent as needed
Process material returns and claims
Ensure club house materials are ready for the clubhouse walk with the General Superintendent.
Assist Accounting to dispute charges and get discounts.
Attend weekly General Superintendent/Project Coordinator meetings

Requirements:

Bachelor’s degree in construction management, Business Administration, or related field experience
2+ years of experience in project coordination, buyout, and logistics in the construction industry
Excellent communication, organizational, and problem-solving skills
Self-starter mindset and ability to work independently and proactively
Ability to make cost effective decisions regarding budget maintenance
Proficient in Microsoft Excel and Business Central software

Benefits:

401k
Health Insurance
Dental & Vision Insurance
Gym On Site
Sessions with Personal Trainer
Wellness Program & Match
Profit Sharing
Paid Time Off

To perform this job successfully, an individual must be able to perform each function satisfactorily. The requirements listed above are representative of the knowledge, skill, and ability required.

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