Red Mountain Group, Inc. is looking for an enthusiastic & curious Leasing Coordinator to join our active leasing team in our Santa Ana, CA office. Reporting to one of our Senior VP’s of Leasing, our next Leasing Coordinator will not only provide administrative support and maintain lease files, but also coordinate meetings & travel and assist with preparation of marketing materials and site plans. A strong attention to detail and prior administrative experience will foster success in this role. As well as experience with a real estate firm.

Responsibilities:

Provide general administrative and office support to the leasing department
Maintain leasing reports, presentations and salesforce tracking database
Prepare and maintain all leasing files in accordance with internal company procedures
Maintain leasing merchandising plans
Scheduling and preparing materials for meetings and conferences, including Meeting Books, Market Survey Books, and Current Leasing Plans
Maintaining calendar and scheduling meetings, calls, and market tours with respective listing brokers and/or tenants via phone and Outlook calendar invites
Gather market and demographic data using CoStar, LoopNet, Regis, and Yardi
Assist with updating electronic property listings and ordering leasing signs for various properties
Answer leasing inquiries and sending initial marketing packets to brokers and tenants via email
Collecting and processing financial packages and credit reports
Arrange travel and schedule meetings for business trips and business conferences
Prepare expense reports, and reconcile all credit card charges
Perform special projects as required
Provide backup coverage for other admins, when necessary
Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, and email blasts, as well as redlining of various documents
Proofread and correct spelling, grammatical, and layout errors
Travel 1-2 times per year for industry conferences

Education & Skills:

Minimum 3-5 years administrative support experience within a real estate firm
Proficient using Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), and Adobe (Pro and Illustrator)
Experience using Salesforce
Must be detail oriented, and have strong proofreading and organizational skills
Ability to maintain a high standard of work in a fast-paced environment
Ability to cooperate, collaborate, and communicate effectively with tenants, brokers, vendors, and all levels of staff and management
Must carry a positive demeanor while able to manage multiple projects
Ability to exercise discretion and maintain confidentiality

Benefits include:

401k with matching (100% vested after 90 waiting period for enrollment)
Medical Insurance (75% company paid)
Dental Insurance (employee partially covered)
Vision Insurance (employee 100% covered)
Life Insurance, AD&D, and Short- & Long-Term Disability Insurance (100% company paid)
Voluntary Life Insurance
Health Savings Account option
Paid Time Off
Sick Time
Volunteer Time Off
10 Paid Holidays
Holiday break
Corporate events throughout the year

Company Summary:

Red Mountain Group was established as a result of one man’s vision - that anything is possible and that every challenge brings its own opportunity. This philosophy has been the driving force behind RMG since being founded by Michael Mugel in 1991. Starting with the purchase of a single distressed shopping center in Mesa, Arizona, today RMG is an established and innovative leader in the retail redevelopment industry, with a current portfolio of more than 4.7 million square feet located across 18 states.

Our in-house abilities include Asset/Portfolio Evaluation, Property & Asset Management, Leasing & Marketing, Project Construction Management, Retail & Mixed-Use Development, Entitlements, Acquisitions & Dispositions, and Financing.

RMG is an equal opportunity employer.

This is not a remote position.

Red Mountain Group jobs

Leasing Coordinator