We are a small post-production studio in San Diego, California seeking a highly organized and proactive Part-Time Office/Project Coordinator to join our team. This is a hybrid role, allowing a balance between in-office work and remote coordination. If you’re passionate about the creative industry and have experience in managing both administrative and project-related tasks, we’d love to hear from you!

Responsibilities:

Project Coordination: Assist with managing timelines, deliverables, and communication for various video production and post-production projects.
Client Communication: Serve as a point of contact between clients, vendors, and the production team to ensure smooth workflow and project updates.
Scheduling & Calendar Management: Maintain the team’s schedule by coordinating meetings, project milestones, and deadlines.
Office Management: Handle general administrative tasks such as filing, answering phones, ordering office supplies, and maintaining organizational systems.
Document Preparation: Assist in preparing project reports, presentation decks, and client correspondence.
Budget Tracking: Help track project budgets and expenses, ensuring projects stay on track financially.
File Management: Organize and maintain both physical and digital files, ensuring proper version control and accessibility for team members.
Vendor Coordination: Communicate with outside vendors for project and internal needs.

Qualifications:

Previous Experience: 1-2 years of experience in a similar role, preferably within a post-production, ad agency, or media environment.
Strong Organizational Skills: Ability to manage multiple projects and deadlines simultaneously with attention to detail.
Excellent Communication: Strong verbal and written communication skills to handle client and internal communication professionally.
Technical Proficiency: Familiarity with project management workflows, and an understanding of post-production workflows would be a plus.
Self-Motivated: Capable of working independently and managing time effectively in both remote and in-office environments.
Problem-Solving: Ability to anticipate challenges and propose solutions to keep projects on track.

Hours & Compensation:

Part-time position (20-25 hours per week).
Flexible hybrid schedule with some in-office days required.
Medical insurance, 401k, & PTO

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Office/Project Coordinator