Business Office Manager

Don Kennedy Roofing Company, two-time National Roofing Contractor of the Year, is looking for new additions to our team for the position of Office Manager. This role is responsible for managing our front office customer service team of 6 people, executing weekly payroll, and overseeing our accounts receivable and accounts payable department. This position is an in-person role in our office in downtown Nashville. Our daily hours are 7:30-4:00.

Since 1978, our business has taken pride in serving homes and businesses in the Nashville and surrounding areas. We’re looking for team members who will bring honesty, a positive attitude, best effort, and consistent attendance to our team. As a growing business and trusted company in Nashville, the growth within our organization is exponential. We strive to provide long careers for our team members.

Qualifications:

A minimum of 1-year supervisory experience, including but not limited to managing direct reports, direct performance management, coaching, disciplinary actions, professional development, and completion of annual performance evaluations.
Bachelor's degree in Business Administration, Human Resources, or a related field is preferred.
18 years of age or older
Authorized to work in the U.S.
Pass a background check and drug test

Knowledge, Skills, and Abilities

Proven experience in office management or administrative roles, preferably in a similar industry.
Strong organizational and multitasking skills with attention to detail.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite and familiarity with basic bookkeeping software.

Essential Responsibilities and Functions:

Administrative Management:

Oversee daily office operations and ensure a smooth functioning office environment
Coordinate and manage schedules, appointments, and travel arrangements for sales representatives.
Handle correspondence, documentation, and office supplies procurement
Take care of all office needs from buying supplies, paying office-related invoices, keeping the kitchen stocked and clean, and more.
Manage the office cleaning service and adjust as needed.
Assist management in planning company events/parties
Manage daily activities of two to five employees to ensure we uphold the company’s core values while providing opportunities for growth and learning

Basic Bookkeeping:

Manage employees in accounts payable and receivable roles.
Maintain accurate financial records and assist in budget preparation.

Human Resources Support:

Assist in recruitment processes, including job postings, screening candidates, scheduling interviews, and conducting follow-ups.
Facilitate onboarding and training for new employees, including updates to our HR system and enrolling in our 401k
Support HR functions and ensure compliance with company policies and procedures.

Cross-functional Collaboration:

Work closely with remote teams throughout the region to coordinate activities and ensure effective communication
Provide administrative support to various team members as needed

Benefits

Paid Holidays
Paid Vacation
Insurance Benefits (Health, Life, Disability, Dental, Vision)
Quarterly Bonus Opportunities
401k Plan
Hands-on training
Internal advancement
Salary position

Don Kennedy Roofing, Inc.

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Business Office Manager