First Look Media is seeking a highly organized Executive Assistant to provide administrative duties for the company's Chief Operating Officer. The ideal candidate will be proactive and anticipatory in approach, possess excellent judgment, pay a high attention to detail, exemplify an energetic, poised, and positive demeanor, and demonstrate the ability to balance multiple priorities.

Responsibilities:

Plan, coordinate, and ensure that the COO’s schedule is effectively constructed with an eye to supporting expressed priorities.
Work closely with the COO to keep him well-informed of upcoming commitments and responsibilities, following up appropriately.
Handle basic administrative duties: travel, expense reports, creation and maintenance of documents.
Assist in project management across all studio groups, productions, investments, business development, finance, legal, HR, technology and facilities.
Assist in coordinating the agenda of senior management team meetings, and all staff meeting.
Manage external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts.
Other appropriately related projects/duties as assigned.

Qualifications:

Bachelor's Degree with at least 1-2 years administrative exposure, preferably in the media/entertainment industry
Excellent organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Strong sense of teamwork.
Ability to operate independently and remotely from a supervisor.
Advanced skills in Microsoft Office, including Word, PowerPoint and Excel.
Proficient with technology including mobile devices.
High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role.

We are an Equal Opportunity Employer - People of color, people with disabilities, women, and LGBT candidates are strongly encouraged to apply; we are committed to a diverse workplace, and to supporting our staff with ongoing career development opportunities.

First Look Media

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Executive Assistant to the Chief Operating Officer