First Look Media is seeking a highly organized Executive Assistant to provide administrative duties for the company's Chief Operating Officer. The ideal candidate will be proactive and anticipatory in approach, possess excellent judgment, pay a high attention to detail, exemplify an energetic, poised, and positive demeanor, and demonstrate the ability to balance multiple priorities.
Responsibilities:
- Plan, coordinate, and ensure that the COO’s schedule is effectively constructed with an eye to supporting expressed priorities.
- Work closely with the COO to keep him well-informed of upcoming commitments and responsibilities, following up appropriately.
- Handle basic administrative duties: travel, expense reports, creation and maintenance of documents.
- Assist in project management across all studio groups, productions, investments, business development, finance, legal, HR, technology and facilities.
- Assist in coordinating the agenda of senior management team meetings, and all staff meeting.
- Manage external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts.
- Other appropriately related projects/duties as assigned.
Qualifications:
- Bachelor's Degree with at least 1-2 years administrative exposure, preferably in the media/entertainment industry
- Excellent organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Strong sense of teamwork.
- Ability to operate independently and remotely from a supervisor.
- Advanced skills in Microsoft Office, including Word, PowerPoint and Excel.
- Proficient with technology including mobile devices.
- High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role.
We are an Equal Opportunity Employer - People of color, people with disabilities, women, and LGBT candidates are strongly encouraged to apply; we are committed to a diverse workplace, and to supporting our staff with ongoing career development opportunities.
