Job Title: Administrative Assistant

Location: Austin, TX

Position Type: Full-Time

Company Overview: Levitate Foundry is a dynamic and growing marketing agency (remote) dedicated to providing exceptional services to our clients. Our team thrives on collaboration, innovation, and excellence. We are currently seeking a motivated and detail-oriented Administrative Assistant to support our administrative and operational functions.

Job Description:

As an Administrative Manager/Assistant, you will play a crucial role in ensuring the smooth operation of our daily activities. You will be responsible for a variety of administrative tasks, with a particular focus on PEO management, payroll, benefits administration, client onboarding, and invoicing. The ideal candidate will possess strong organizational skills, a keen attention to detail, and the ability to work independently in a fast-paced environment.

Key Responsibilities:

PEO Management:

Coordinate with Professional Employer Organization (PEO) to manage employee-related administrative tasks.
Ensure compliance with PEO guidelines and procedures.
Serve as point of contact for PEO inquiries and communications.

Payroll:

Assist in the preparation and processing of payroll on a bi-weekly basis.
Ensure accurate recording of employee hours, deductions, and other payroll-related information.
Collaborate with Finance to resolve payroll discrepancies and inquiries.

Benefits & Deductions:

Administer employee benefits programs, including health insurance, 401K retirement plans, and other employee benefits.
Manage employee deductions and ensure compliance with applicable regulations.
Act as a liaison between employees and benefits providers to address questions and concerns.

Employee Onboarding & Offboarding

Administer employee onboarding documents as needed, for full-time employees and contractors.

Client Onboarding & Offboarding:

Assist in the onboarding and offboarding process for new clients, ensuring a seamless transition.
Prepare and distribute necessary documentation, contracts, and materials for new clients.
Maintain up-to-date records of client information and onboarding progress.

Client Invoicing:

Generate and issue client invoices in a timely manner, ensuring accuracy and compliance with client agreements.
Follow up on outstanding invoices and assist with collections as needed.
Collaborate with the finance team to maintain accurate financial records and reporting.

Qualifications:

Bachelor’s degree in Business Administration, Management, or a related field preferred.
2+ years of experience in an administrative or operational role, preferably in a corporate environment.
Strong understanding of payroll systems and benefits administration.
Proficient in Google Suite and familiarity with accounting software.
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to work independently and manage multiple tasks simultaneously.
Previous experience with client onboarding and invoicing is a plus.

Benefits:

Competitive salary based on experience.
Comprehensive health insurance options.
Retirement plan with company matching.
Paid time off and holidays.
Opportunities for professional development and growth.

How to Apply:

If you are a proactive and detail-oriented individual ready to contribute to our team, please submit your resume and a cover letter outlining your qualifications and experience to careers@levitatefoundry.com - we will only respond via this email address.

We look forward to hearing from you!

Company is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Levitate Foundry

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