Project Manager (Part-Time)

Company Overview: Mad Creative Agency is a boutique creative firm that specializes in crafting innovative, impactful, and bespoke solutions for a diverse range of clients. Our agency thrives on a culture of collaboration, creative excellence, and a personalized approach to every project. As we continue to expand, we are looking for a highly organized and proactive Project Manager to join our dynamic team and contribute to our ongoing success.

Location: Denver, CO

Contract Type: Part-Time, Mornings (M-F)

Work Arrangement: Hybrid (Remote with in-person meetings once a week)

Role Overview: We are seeking a detail-oriented and driven Project Manager who will play a pivotal role in managing client relationships, overseeing project timelines, and ensuring seamless communication between our creative team and clients. The ideal candidate will have a strong understanding of project management methodologies, including Waterfall, Agile, Scrum, and Kanban, and know how to apply these frameworks effectively to ensure project success.

Key Responsibilities:

Lead and manage the account management process, acting as the primary point of contact for clients.
Collaborate closely with clients to understand their needs, goals, and expectations.
Prepare and manage agendas for all client meetings, ensuring they align with project objectives.
Develop and maintain key project documents, including Statements of Work (SOWs), agendas, and timelines.
Oversee and manage 5-10 design clients, ensuring projects are delivered on time and within scope.
Co-lead client meetings with designers, providing support and facilitating discussions.
Deliver final approvals, ensuring all work meets both client and internal standards.
Coordinate and produce project timelines using both Waterfall and Agile methodologies, in collaboration with the CCO and senior creatives.
Track and manage all approvals from the CCO and clients throughout the project lifecycle.
Plan and organize client meetings with the CCO and creative team, ensuring all stakeholders are aligned.
Draft and circulate agendas for project kick-offs, ensuring all team members are informed.
Take detailed notes during client meetings and send follow-up communications promptly.
Update and maintain project management tools (e.g.,) to track Monday.com project progress and deliverables.
Implement and manage Scrum or Kanban boards as needed, adapting to project-specific requirements.
Conduct category research and provide insights to support designers in strategic project planning.
Coordinate third-party vendor services and manage deliverables (e.g., developers, printers).
Manage communication with internal and external clients regarding creative team deliverables.
Provide detailed onboarding for new client projects, draft SOWs for CCO approval, and circulate approved proposals.
Submit SOWs, coordinate and track changes, and secure final approvals.
Circulate final SOWs/engagement letters to new clients and ensure proper documentation.
Follow up with the Accounts Payable team regarding approved invoices and reimbursables.
Conduct quality assurance on final deliverables, ensuring they meet client expectations.
Assist with basic Figma and Adobe tasks, including exporting final assets.
Support in-house copywriting and proofreading, ensuring all materials are error-free.
Organize and maintain all in-house project folders and systems.

Who You Are:

A master of organization, ensuring every detail is accounted for and deadlines are consistently met.
A strong communicator who thrives in collaborative settings, especially when working closely with the CCO and design team.
Passionate about digital design, with a keen eye for detail and a commitment to delivering exceptional work.
Adaptable, comfortable wearing many hats and stepping into various roles as needed.
Client-focused, always prioritizing the needs and satisfaction of our clients.
A natural team player, fostering a positive and supportive work environment.
Well-versed in project management methodologies, including Waterfall, Agile, Scrum, and Kanban, and capable of applying these frameworks to ensure project success.

Qualifications:

2+ years of project management experience, preferably within a branding or digital design agency or in-house brand in a relevant category (lifestyle branding, retail, fashion, beauty, etc.).
Proven experience in client service, project management, scheduling, and the approval process.
Strong outreach skills and a proactive, solution-oriented mindset.
Proficient in project/account management tools (e.g., Monday.com, Slack).
Familiarity with design tools (e.g., Figma, Adobe Creative Suite).
Ability to independently organize workflows and maintain best practices throughout the project lifecycle.
Deep understanding of project management methodologies, including Waterfall, Agile, Scrum, and Kanban.
Knowledge of the design process, including timelines, creative development, and production.
Experience with copywriting and editing is a plus.

Benefits:

Flexible working hours, allowing you to balance diverse tasks and responsibilities.
Opportunity to work closely with the agency owner, gaining valuable insights into the creative industry.
A collaborative and dynamic work environment that encourages creativity and professional growth.

Application Process: Interested candidates are invited to submit their resumes and cover letters detailing their relevant experience, along with references, to info@mad-ca.com. Please include "Project Manager Application—[Your Name]" in the subject line. Mad Creative Agency is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Mad Creative Agency

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