PELORUS ELDER AND BEHAVIORAL HEALTH

POSITION TITLE: Administrative Coordinator, Cedar Knolls, NJ

ABOUT US:

We are a rapidly expanding practice primarily specializing in Geriatric and Adult Psychiatry within long term care settings and also within our three outpatient office locations. Our growing team of expert psychiatric professionals serves several skilled nursing and subacute rehabilitation facilities in the state of New Jersey and its surrounding states. Additionally, we offer TMS (Transcranial Magnetic Stimulation) services at our Cedar Knolls and Raritan locations through our partner organization, Pelorus TMS.

POSITION SUMMARY:

This role is an administrative coordinator position located on-site in our Cedar Knolls location. The administrative coordinator will report to our office manager and work closely with the administrative team. The ideal candidate for this role will be a motivated and reliable self-starter with strong attention to detail, exceptional multitasking capabilities, and an ability to work under pressure. If this describes you, we encourage you to apply!

PRIMARY RESPONSIBILITIES:

Facilitate the smooth execution of day-to-day practice operations including, but not limited to, provider requests, patient requests, email correspondence, and high-volume phone calls
Assist with routine administrative functions including, but not limited to, voicemails, prior authorizations, schedule build, refills, record requests, letters/forms, scanning, and faxing
Coordinate and schedule on-demand telepsychiatry evaluations
Assist with A/R through QuickBooks Invoicing on a monthly basis
Oversee patient billing inquiries spreadsheet
Work closely with the administrative staff to increase and maintain the efficiency of office operations and procedures
Mitigate patient concerns and office issues as they arise when possible
Other duties as assigned

REQUIRED SKILLS AND ATTRIBUTES:

Excellent interpersonal skills paired with a positive, friendly demeanor
Strong organizational and multitasking skills strengthened by remarkable attention to detail
Resourceful and self-motivated
Exceptional time management and prioritization skills
Advanced problem-solving capabilities
Ability to thrive in a high-pressure and fast-paced environment
High level of integrity and dependability
Advanced computer literacy and proficiency with EMR systems, Google Suite, Microsoft Office Suite, QuickBooks, and more

QUALIFICATIONS:

Bachelor’s degree preferred
Must have 3+ years of relevant experience, preferably in a health care setting.

WORK SCHEDULE:

Full-time
On-site
Monday to Friday, generally from 9 am to 5 pm

BENEFITS:

Competitive salary and benefits package including:

Generous PTO package
Medical benefits with an excellent Horizon plan
Vision
Dental
Short Term Disability
Major Federal Holidays off (New Year’s Day, Memorial Day, 4th of July, Labor Day, Thanksgiving, and Christmas)

Pelorus Elder & Behavioral Health

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